BS/1 Accounting

2 Reviews 3/5

An accounting software system designed by Davis Business Systems for startups and small organizations.

About BS/1 Accounting

BS/1 Small Business is an integrated accounting system for small to medium-sized businesses: Accounts Payable, Accounts Receivable, General Ledger, Inventory, and Sales Analysis.

Features Include:

  • Multi-currency features facilitate selling and purchasing internationally. Payables and receivables are tracked separately for each currency. Also the GL system shows revenue and expenses converted from foreign currency to domestic currency, so you can trade in multiple currencies while your books remain in domestic currency.
  • Taxes are very flexible to facilitate VAT, GST, PST, HST, etc. in various countries.
  • Invoices and checks may be handwritten or computer printed.
  • User-defined financial statements can be created through a simple set-up process. GL account balances can be viewed on screen with drill-down to original source transactions.
  • An integrated dialer is linked to customers, invoices, etc. plus email and browser links.
  • Sample data is provided for a quick overview and an optional Getting Started wizard facilitates entering initial live data. The wizard sets up common GL accounts which can later be changed, deleted, or added to.
  • BS/1 Small Business has a very simple and intuitive interface, suitable for use by non-accountants while powerful enough to satisfy experienced accountants.
  • Multi-company. Multi-user. Delphi source code is available royalty-free for Paradox, DBISAM and Advantage databases.

BS/1 Small Business - Accounts Payable

The Accounts Payable system tracks vendor invoices and payments.

  • Multi-currency and multi-bank
  • No monthly closing required
  • Calculates due and discount dates
  • Intelligent Payment Management maximizes cash flow
  • Handwritten or computer printed cheques
  • Tracks reconciled and void cheques
  • Open Payables Report
  • Delphi source code available royalty-free

When setting up vendors you specify the currency, thereby setting the currency for their invoices. The Open Payables Report and Accounts Payable Invoices Screen allow currency selection, so you can see how much you owe in each currency. You set up at least one bank account for each currency. The Bank Book shows transactions and balances for each bank account.

The accounts payable software assigns the (default) due date for each invoice based on the vendor’s terms. Intelligent Payment Management is facilitated by an option to ‘AutoCreate’ cheques for all invoices due for a selected currency. These may later be modified or deleted. Cheques can be computer printed or hand-written. The system allows reconciliation of cheques returned from the bank and tracking of void cheques.

An integrated phone dialer is available by right-clicking on vendors, invoices, or cheques.

Accounts Payable data is passed to the General Ledger software automatically via Journal Vouchers with expenses converted from foreign currency to domestic currency. You can trade globally in multiple currencies while your books remain in domestic currency.

BS/1 Small Business - Accounts Receivable

The Accounts Receivable system tracks customer invoices and payments.

  • Multi-currency and multi-tax
  • No monthly closing required
  • Handles Cdn, US, UK and other taxes
  • Handwritten or computer printed invoices
  • Open item cash receipts
  • Aged Trial Balance and AR Statements
  • Delphi source code available royalty-free

When setting up customers you specify the currency, thereby setting the currency for their invoices. The Aged Trial Balance Report and Accounts Receivable Invoices Screen allow currency selection, so you can see how much is owed to you in each currency. You set up at least one bank account for each currency. The Bank Book shows transactions and balances for each bank account.

Accounts receivable invoices are not purged when fully paid, but are instead retained for sales analysis reporting. Sales taxes are calculated automatically and are very flexible to facilitate VAT, GST, PST, HST, etc. in various countries. Accounts receivable invoices can be computer printed or hand-written. Invoices print on plain paper to facilitate faxing and to avoid the expense of pre-printed forms.

The ‘open item’ method is used to apply payments against specific invoices. Adjustments, discounts, and write-offs can be entered when entering the payment info.

An integrated phone dialer is available by right-clicking on customers, invoices, or payments.

Accounts receivable data is passed to the General Ledger software automatically via Journal Vouchers with revenues converted from foreign currency to domestic currency. You can trade globally in multiple currencies while your books remain in domestic currency.

BS/1 Small Business - General Ledger

The General Ledger system tracks budget and actual financial data to produce financial statements such as an Income Statement and Balance Sheet, the Trial Balance Report, General Ledger Report, GL Totals Screen, GL History Screen, and the Bank Book.

  • No monthly closing required
  • Sample chart of accounts and journal voucher examples
  • Automatic reversing journal entries
  • On-line drill-down to source document
  • Budget with optional graphical entry
  • Complete year-end processing
  • User-defined Financial Statements, Trial Balance, and General Ledger Report
  • Delphi source code available royalty-free

Data is passed to the general ledger from the AP and AR automatically via Journal Vouchers with expenses and revenues converted from foreign currency to domestic currency. You can trade globally in multiple currencies while your books remain in domestic currency.

Data is keyed directly to the general ledger via Journal Vouchers to record

  • Initial entry of general ledger opening balances
  • Bank charges and interest
  • Depreciation
  • Corrections and adjustments to previous general ledger transactions
  • Purchase of foreign currency
  • Foreign currency AP, AR, and bank balances conversion to domestic currency

Year-end closing entries for the general ledger are generated by the software.

BS/1 Small Business - Inventory

The Inventory system tracks inventory stock levels and costing.

  • Multi-warehouse and multi-currency
  • No monthly closing required
  • Weighted average cost or standard cost
  • On-line drill-down to source document
  • Inventory Value Report and Perpetual Inventory Report
  • Delphi source code available royalty-free

Inventory is received via receipts and depleted via sales. Warehouse transfers, physical count corrections, and reduction of inventory due to spoilage/breakage, theft and samples, etc. are entered via adjustments.

Product Overview

Other Software by Davis Business Systems

User Reviews of BS/1 Accounting

Submitted on November 20th, 2018 by John Mohr

I have been using it for almost a year now. Changed from Sage because I don’t wish to pay their subscription fee. BS/1 does all that a GL needs to do. I am an accountant by education so form is important to me. The free verision is not really the best, but it gets by, I used it for a year to see if I would like it. I plan to pay for the upgrade so I can format the reports the way I like. I would recommend it.

The Good…

It is free or for more flexible system, low cost and does everything that an expensive one does for a small business. It is simple to use and takes a minumim of accounting experience to use, but is good enough for those wanting more. The journal entry takes getting used to, especially the period entry. It would be nice if it remembered what period you were in last time it was opened.

The Bad…

the period entry should be remembered and only need to be entered when a new period is started or you have to look back

Submitted on November 19th, 2018 by an anonymous BS/1 Accounting user.

I ran the FREE General Version for a small accounting company task. (An easy ledger )

BS1 worked well for the purpose.

BS1 however wants you to shill upgrade to the paid version. If you stumble on issues. Say you overwrite or mispost your journals, due largely as a inexperienced user, you cannot clear previous account or JV’s in error without and upgrade service. Or try restore your backups? Or in my case, and innocuous upgrade (cued by BS1) invalidates your (in my case assiduously well maintained) backups without the upgrade service.

I’d gladly buy the upgrade, it is the reason I am testing the software, but I truly feel they are trying to entrap me into a subscription.

I cannot trust that BS1 will not do the same when OR if I upgrade to a paid service.

I am looking for a reliable ledger, not some company trying to trick me into tiers of subscription.

So be well warned before you invest 100’s of hours into a scam.

Try some other product.

The Good…

It is a fairly straightforward.

The Bad…

The JV’s can be tedious to enter. A “block input” would be better rather than line by line? Suggestion.