A full accounting software system designed by eTEK International for startups and small organizations.
For over 15 years, eTEK has offered a broad range of accounting & business management systems for a number of industries, in addition to the construction industry.
The OA365 family of products are targeted to meet the needs of small-to-mid-sized business organizations who do not need job cost/project management and related functions; but are primarily interested in low-cost, easy to use, web-hosted systems that have more power & flexibility than popular “low-end” systems sold at retail office discount stores.
OA365 systems are sold as low cost software-as-a-service (SaaS) subscriptions, which include an option to include all popular web-based Microsoft Office applications. Smaller user versions use web-based Microsoft Access 2013; larger versions use a dedicated SQL Server 2012 back-end database.
While OA365 systems are available for in-house implementations, the primary technology infrastructure for OA365 is high performance, top-security web hosting services maintained by eTEK International, Inc. OA365 runs on web servers based in SSAE 16 Certified Type II data centers that provide redundancy and daily data backup via SAS 70 procedures. In short, OA365 systems are as secure as your brokerage/banking organizations; and in most cases significantly more secure than can be afforded by IT organizations in most organizations.
As in all eTEK product lines, major benefits cited most often by users and independent CPA’s include: 1) low total cost of ownership, 2) ease of use, 3) superior customer support, 4) flexibility, and 5) scalability.
Flexibility is built into all eTEK systems, starting with the ability to define and use account number structures that match the way your organization conducts business, including a large number of built-in reports, all of which can be easily modified/customized further as desired.
Features of various modules are similar to those listed for eTEK Construction Systems. OA365 is sold and distributed via eTEK’s OfficeAccounting365.COM web site.
Accounts Payable is included in all versions of OA365.
Features include no limits on the number of suppliers/vendors; on-the-fly ability to add new vendors, immediate drill-downs, numerous payment selection options, templates for splits/allocations, tied-in with purchasing (optional module) as well as general ledger.
Accounts Receivable is included in all versions of OA365.
Features include numerous invoice types including recurring/periodic billing, with no limits on the number of customers; ability to apply sales tax by line item, sales tax reporting and automatic tie-in to sales (optional module), and general ledger.
On-Line Audit is included in all versions of OA365.
Immediate, on-line audit trails are built-in allowing drill-down to source transactions/journal entries & subsidiary modules such as Payroll, AP, AR, & Inventory; system also automatically tracks and records actual system usage by user including automated error trapping/recording.
Budgeting is included in all versions of OA365.
Financial operating account budgets can be easily generated for all income and expense accounts with a built-in ability to import/export to/from Microsoft Excel/Access; budgets can be set for multiple companies, divisions, departments & product/service lines. System includes comprehensive actual vs. budget variance analysis & reporting by current period and YTD.
Cash Management is included in all versions of OA365.
A complete bank reconciliation program is built-in to all versions with an unlimited number of bank accounts; this module includes an un-cleared checks report, cash requirements reporting & analysis as well as a formal GAAP-style statement of cash flows.
CRM is included in all versions of OA365.
System includes a comprehensive and unlimited database of key records for all customers, suppliers and employees; information which can be linked and integrated with just about any other 3rd party CRM system available.
General Ledger is included in all versions of OA365.
eTEK’s general ledger provides a complete accrual-based, GAPP-compliant structure with user-defined chart of accounts based upon 4 segments, each with a capacity up to 9 digits each, with complete user-defined alpha descriptions assigned to each account/division/department/product. System is designed for multi-company use with the ability to define up to 366 fiscal periods/year if desired; includes automatic reversal of journal entries and extensive drill-downs to all detailed source transactions behind over 200 built-in financial reports.
Inventory is an optional module available for all versions of OA365.
eTEK’s inventory control module is fully integrated with all other appropriate and related modules comprising OA365 such as Sales Order, Purchasing, Job Cost and Billing. Provides an unlimited ability to define and use both inventory and non-inventory (types of labor) items for T&M billing, Purchasing and Sales/Work Orders. This is a “real-time” Inventory system with no limits on user-defined unit of measures; an unlimited number of price-tiers can be setup and used by customer; there is no limitation on the number of inventory locations that can be tracked; built-in reports pin-point slow-moving/excess material. Importantly, this module includes the ability to set up and use “kitting” combined with multiple price levels by user’s customer.
Payroll is an optional module available for all versions of the OA365.
eTEK’s payroll module is fully integrated with all other appropriate and related modules with the capacity to define and use an unlimited number of user-defined wage class and wage group designations; unlimited deduction types, fully integrated workers comp, complete multi-state certified payroll system with extensive labor cost analysis & reporting … includes option for direct deposit payroll via the #1 leading national service tied directly to user’s own bank(s).
Module includes user-defined payroll report wizard built-in. Maximum flexibility for pay periods and combining hourly and salaried payroll runs; complete audit trails. Year-end W-2’s and tax table updates are included in your Payroll support.
Purchasing is an optional module available for all versions of OA365.
eTEK purchasing is fully integrated with accounts payable, inventory, and other modules; includes ability to setup and use master PO’s; provides for partial receipts/differing quantities, and/or changes between time PO generated and material is received.
Report Writers are included in all versions of OA365.
System allows the user to create any custom/specialized report they need using Microsoft Access Report Wizard (which you will be trained on during your initial training). Other reporting tools can also be use such as Crystal Reports.
Sales Orders is an optional module available for all versions of OA365.
This module is integrated with AR and allows the ability to add new customers “on-the-fly”; this module includes the ability for immediate ship and invoice, module includes sales quotes (saves time entering data when quote is approved); backorders are handled automatically if desired; fully integrated with Inventory and G/L.
Security is an integral part of all versions of OA365.
OA365 provides a powerful built-in security administration capability that allows customers to tailor their multi-user implementations so that the actual end-user desktop menus are carefully setup so that only the desired modules and related data entry, inquiry, reporting and actions are permitted. This application-level security is over and above what the users may have implemented with their network.
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