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Accountflex

A full ERP system designed by Infoflex.
Questions about Accountflex? Call (800) 827-1151 and talk to a software expert now.

AccountFlex is a powerful, full-featured accounting software system with over 20 years of design enhancements inspired the businesses who use it. AccountFlex utilizes an SQL based 4GL language called InfoFlex, which is 100% compatible with Informix, C-Isam, SCO Integra, and SUN Netisam data bases.

Not just any 4GL but our own which has been specifically designed to develop business applications. The advantages of this approach have been uncompromised features, optimized performance, reduced product cost, simplified application code for easy modification, as well as Informix compatibility.

The AccountFlex system consists of a number of modules that may be purchased separately and, if necessary, can be customized by our staff. These modules provide comprehensive tracking and control over all financial and operational aspects of your business. Modules currently available are GL, AP, AR, Payroll, Bank Reconciliation, Sales Order, Point-of-Sale, Purchasing, Inventory, Jobcost, and Bill of Materials.

Some general features that distinguish Accountflex from the rest are as follows.

  • Easy to learn consistent menu-driven interface
  • Extensive on-line drill down inquiry
  • All Reports emailable or downloadable to any spreadsheet.
  • Automatic error trapping to ensure data integrity
  • No end of period processing
  • Unlimited open periods
  • Unlimited divisions and warehouses
  • Customer and vendor subsidiaries
  • Comprehensive security control from menu to field level
  • Clear and concise audit trails
  • Comprehensive user manuals
  • Supports LINUX, UNIX, WINDOWS, or VMS

Accounts Payable

The Accountflex Accounts Payable module manages expenditures by recording all vendor/creditor transactions and obligations. Some distinguishing features are as follows:

  • Recurring expenses
  • Open-item and balance forward accounts
  • Invoices prepayments
  • Unlimited partial invoice payments
  • Unlimited G/L check distribution
  • Default G/L accounts by vendor
  • Not-on-File vendors accepted
  • Manual checks
  • Check reversals and voids
  • User-defined aging periods
  • 1099 and 1098 forms
  • On-line drill down inquiry from vendor —> invoice —> transactions —> G/L distributions
  • Aged trial balance report by transaction date range
  • ACH Direct Deposit

Accounts Receivable

The Accountflex Accounts Receivable module provides extensive tracking of receivable transactions thru easy-to-use invoicing and automatic statement preparation.

Some distinguishing features are as follows:

  • Recurring invoices
  • Open-item and balance-forward accounts
  • Prepayments
  • Unlimited partial receipts by invoice
  • Unlimited G/L distribution by receipts
  • Default G/L accounts by customer
  • Statement options definable by customer
  • Finance charges definable by customer
  • Receipt reversals
  • User-defined aging periods
  • Commissions
  • On-line drill down inquiry from customer —> invoice —> transactions —> G/L distributions
  • Aged trial balance report and statements by transaction date range
  • ACH Direct Deposit

Bank Reconciliation

The Accountflex Bank Reconciliation module reconciles bank statements by collecting bank transactions from other existing modules such as Payroll, Accounts Receivable, Accounts Payable, and General Ledger. Bank Reconciliation allows unlimited bank accounts, and enables manual check, deposits, and adjustment entries.

Bill of Materials

The Accountflex Bill-of-Materials module is where assemblies are defined for manufactured products. Manufactured products can be built on the fly during the sales order entry process or built pre-sales using the work order process within the Bill-of-Materials module. The module provides up to 10 levels and allows manual substitution at any level during the work order or order entry process. Reports are available listing product assembly and where used.

Some distinguishing features are as follows:

  • 10 level bill-of-materials each allowing unlimited number of parts
  • Work orders
  • Parts, costs, and/or quantities modifiable at any level on work order
  • On-line drill down inquiry for each level of bill-of-materials.
  • Where used report

General Ledger

The Accountflex General Ledger module provides comprehensive multi-level reporting for the standard financial reports. This module also includes a spreadsheet-like report writer making any report design easily attainable by the novice user. General Ledger data is also easily exportable to a favorite spreadsheet for further analysis.

Some distinguishing features are as follows:

  • Recurring journal entries
  • Unlimited years of data on-line for inquiry or reporting
  • All periods open for entry unless locked by administrator
  • Flexible account code structures up to 12 characters
  • Automatic maintenance of profit and loss account
  • Automatic year-end closing
  • Budgets and forecasts definable by account and period
  • On-line drill down inquiry from account —> period —> transactions
  • Spreadsheet-like custom report writer
  • Data exportable to any spreadsheet

Inventory

The Accountflex Inventory module provides precise control over inventory counts by tracking sales, purchases, manufacturing, and movement of goods within or between locations.

Some distinguishing features are as follows:

  • Interfaces with Sales, Purchase Order, and Bill-of-Material modules for maintaining accurate stock levels
  • Inventory adjustments and warehouse transfers
  • Fractional quantities and mixed units of measure with different units for purchasing, selling and stock keeping
  • 3 costing methods: moving average, standard costing, and user-specified costing
  • Product prices and costs may be determined by mark-up, quantity breaks, and/or discount price levels by inventory and/or customer price codes
  • Serial numbers manual or automatically generated
  • 10 level bill-of-materials
  • Stock levels set by percentages or amounts
  • Items tracked by vendor account codes or stock location code
  • Numerous reports for usage and valuation analysis

Job Cost

The Accountflex Job Cost module is tracks and reports job costs by collecting information from other existing modules such as Order Entry, Purchase Order, Inventory, Payroll, Accounts Receivable, Accounts Payable.

Some distinguishing features are as follows:

  • Interfaces with Sales, Purchase Order, Bill-of-Material modules, Inventory, Payroll, A/R, and A/P for maintaining accurate job costs
  • Material and Labor entry by job
  • Close jobs
  • Reports for job cost and profit analysis

Payroll

The Accountflex Payroll module provides all the features found in the high-end outside service bureaus but without the intimidating complexity and cost.

Some distinguishing features are as follows.

  • Time cards
  • Regular, overtime, piece work, bonus, one-time deductions and miscellaneous deductions definable by employee
  • Vacation and sick time accrual and carryover parameters defineable by employee
  • Federal, state, and local taxes defineable by employee
  • Pre-tax deductions for pension plans, IRA, Keogh and 401(k) supported
  • Checks generated from time cards and/or employee file
  • Check reversal and voids
  • W2 and W3 reporting
  • Magnetic media for government reporting
  • ACH Direct Deposit

Point of Sale

The Accountflex Point-of-Sale system is very similar to Sales Order entry but has been streamlined for Point-of-Sale. The module supports cash drawers, scanners, display poles, and Credit/Debit Cards readers.

Purchase Order

The Accountflex Purchase Order module streamlines and organizes the entire purchasing process.

Some distinguishing features are as follows:

  • Standard/recurring purchase orders
  • Unlimited ship to addresses
  • Re-ordering, backorders, and purchase order reports by item or vendor
  • Buyer notepad for tracking inquiries and order status
  • Order reconciliation against invoices
  • On-line inquiry for open orders by item or vendor
  • Unlimited Job costing by purchase order line item
  • Automatic generation of purchase orders by minimum inventory levels
  • Drop Shipments

Queryflex

The Queryflex module enables the novice user to develop adhoc reports using a point and shoot interface. Queryflex provides control over report formats, sort order, table join relationships, totaling, and data selection.

Sales Order Entry

The Accountflex Sales Order Entry module provides quick and accurate order entry by having all of the necessary information easily accessible like pricing, customer history, and inventory availability. After the order entry, the system provides efficient order management that minimizes delivery time and updates customers with order status via email.

Some distinguishing features are as follows:

  • Invoices, credit memos, regular, standing, and future orders
  • Order confirmations, packing slips, invoices, credit memos, and shipping labels
  • G/L distributions such as inventory, sales, and cost of goods sold automatically handled at posting
  • Serial numbers manual or automatically generated
  • Mixed units of measure or fractional quantities
  • Assemble bill-of-material items at order time
  • Modify bill-of-material item’s subassembly parts or costs at order time
  • Sales tax calculation
  • Option to tax freight
  • On-hold invoices
  • Credit limits checked at order entry
  • Unlimited ship-to addresses per customer
  • Drop Shipments
  • Commissions
  • Product prices and costs may be determined by mark-up, quantity breaks, and/or discount price levels by inventory and/or customer price codes
  • Credit Card processing
  • Federal Express/UPS interface
  • Order Status and tracking number(s) emailed to client upon shipment

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