Jonas Club Management

Whether your club is small, large, public or fully private, Jonas Club Management has the right software solution to fit your needs. Worldwide over 2,100 clubs in more than 15 countries utilize the Jonas Club Management solution to…

• ENRICH Member Relationships
• MANAGE Costs and Drive Revenues
• STREAMLINE Tasks and Responsibilities
• INTEGRATE Information Seamlessly

Clubs are under enormous pressure to continuously enhance member and patron services. These services are often unique to the club industry and therefore require software to be specially tailored with unique feature sets that accommodate their daily operations. Add to this a heightened level of management team accountability, and it is clear why Jonas is the #1 software provider to the club market.

These systems have been built over 20 years, which is why the feature sets are the most robust and widely used in the club business. Additionally, the unique and successful development process, coupled with the largest Support Services department in the industry, provide a level of confidence that your system will exceed expectations and continue to grow with your needs.

Accounting

At the heart of the Jonas Club Management System lies our Accounting applications. These applications were developed specifically for the club industry, which is why our membership features are so tightly integrated throughout the full Accounting package. We understand your business and provide the necessary tools to allow your team to easily track and report on all transactions within your facility - from member spending in a restaurant to the payable history of a particular vendor.

Accounts Payable

The Jonas Accounts Payable application gives you complete control over the entire payables process. When invoices are entered, the system automatically determines which to approve and makes payments based on the company’s payment policies. In-depth system integration to Accounts Payable, General Ledger, and Service ensures that all entries are always balanced.

Membership Management & Accounts Receivable

The Accounts Receivable application includes all the required tools to control receivables and manage your members efficiently. Our system provides up-to-the minute information on every sale within your facility, hence reducing the time of outstanding balances. You can be assured that any billing sent to your membership always includes the latest information with available chit level detail to support any questions that may arise.

General Ledger

The Jonas General Ledger application is the base of the Accounting suite and was designed specifically to service the Club and Hotel industries. This application allows you to post balances, accommodate accruals with automatic offsets, post recurring entries with the click of a button, and much more.

Budgeting

The Budgeting application allows for the upload of budgets from Microsoft Excel, directly into the Jonas Club Management system. Users can then update their budgets with actuals and generate forecasts directly from the Jonas system.

Fixed Asset Management

The Fixed Assets Management application provides the ability to track assets by category and location, with related purchase prices, selling prices, and dates. Insurance values may be recorded, thus enabling the reporting of an annual list for the insurance company. Depreciation may be tracked, and, as an option, automatically updated on a monthly basis.

Online

Eliminate the printing and postage expenses associated with monthly statements and improve your cash flow by allowing your members to view their detailed statements and immediately make a payment through your ClubHouse Online website.

Activity Management

The Activity Management suite of applications has been designed to schedule all bookings and allocate all facilities and resources related to your club’s activity centers. Integration with the rest of your Jonas System enables quick check in, payment processing at Point Of Sale, and much more.

Spa Management

Whether you are just beginning to offer wellness services or you are running a full service health and spa facility, our Spa Management application will simplify your daily operations, providing a more relaxing experience for your staff and clients alike.

Court Booking

The Court Booking application enables your club to schedule and allocate all resources which are related to your court facilities. You can also establish specific rights and privileges which are automatically enforced during the booking process, ensuring efficiency and eliminating reservation redundancies.

Class Scheduling

From exercise to cooking classes, members are turning to their clubs for more than just traditional club activities. Classes have become a large part of club culture and to help you manage these functions we have developed a simple to use Class Scheduling application. This application provides all the necessary functions including resource booking and tracking, member participation and more.

Event Registration

Jonas Event Registration enables clubs to schedule events, register members/guests, and manage resources by way of its familiar user interface. Check members and guests in once they have arrived and even process their payment through Point of Sale. Event Registration is seamlessly integrated to your Jonas Management System, so there are no manual uploads or interfaces required.

Tee Time Management

The fully integrated Tee Time Management System can significantly help with this process. Using your current member/guest database, you can quickly create player reservations. When a booking is created, the proper cart and green fees are automatically selected and member/guest rules are verified. The check-in process is also streamlined allowing you to create individual or combined chits and proceed directly to Point Of Sale for settlement!

Dining Reservations

The Dining Reservations application allows you to set up your dining areas in terms of table types and meal periods, allowing you to either make reservations on behalf of your members, or allow them to make their own reservations via your ClubHouse Online website or their own mobile device.

Event Management

The Event Management solution enables your staff to easily coordinate resources, facilities, registrations and final billing for any of your club events. Whether your club is hosting large scale member events with individual billing, or private functions where a single person is billed, the familiar and easy to use Outlook style interface of Event Management will make hosting any event a breeze, from preparation to billing.

Online

From the club’s perspective, it’s Engagement. For your members, its Convenience, Experience, Service. Have your members become more engaged with your club’s cutting edge website which provides the ability for your members to book tee times and events, view up-to-date statements, pay monthly bills, and much more. Create target marketed email campaigns and offer mobile tools to keep members engaged and drive additional revenue.

Club Management

Club Management is at the heart of the Jonas solution. Club Management and the applications contained within encompass the essential membership management, payment processing and retention tools needed to operate your business successfully.

Installment Billing

The Jonas Installment Billing application provides the ability to handle multiple year charges, such as entrance fees and installment share purchases. Billings can be monthly, quarterly, annually, or done by a custom, negotiated plan.

Gift Cards

The Gift Card application is a great tool for any club looking to increase revenue throughout their club. This application allows cash cards to be issued, activated, topped up, and redeemed at Point Of Sale stations throughout the club. All transactions are tracked, and detailed reports can be generated.

Credit Book

The Credit Book application allows you to track tournament vouchers, gift certificates, and all other types of club-related credits. Everything from redemption of a voucher through the Point of Sale, to applying a credit to the member’s account, is made possible by way of this application

Reciprocal Club Management

The Reciprocal Club Management application provides your club with a quick and proficient method of storing and billing members from any of your Reciprocal Clubs.

Day Camp

The Day Camp application is an all encompassing day camp management solution, enabling clubs to easily create and manage attendance sheets, process payments, generate detailed reports, and much more.

Loyalty

Just like any other popular rewards program, the Loyalty application creates an account for each of your members. They can then accrue points or dollars with purchases made on designated items in your dining room, bar, pro shop, or anywhere else that they regularly spend at your club.

Locker Management

The Locker Management application enables clubs to define and maintain multiple areas, locker types, and status information for their in-house lockers. Whether used as a feature to identify the locations of a golf bag, for fitness lockers, or for other types of member-related storage, this application allows for monthly billings, detailed and vacant locker lists, and notes attached to each member.

Credit Cards

The Credit Cards application integrates with multiple credit card processors, allowing payment processing either at Point Of Sale stations throughout the club or by way of pre-authorized payments against the member’s account. Within this application, ACH functionality is also available.

Online

Online Integration with Club Management enables your ClubHouse Online website to offer such features as Online Statements & Payments, Member Roster, Reservations, and much more. Our integrated clubbroadCast Email Marketing solution also allows your club to manage and execute targeted marketing campaigns.

Document Management

Docitt is a new Document Management suite from Jonas Software which allows you to save documents and associate them with specific areas of your Jonas Club Management system for easy retrieval. This leads directly to your club saving money on excess printing and copying, and saving time by eliminating the tedious task of manually filing and searching for documents.

Features at a Glance

Features At A Glance

• Attach documents to specific Members, Vendors, GL Accounts, A/P Accounts, A/R Accounts, Banquet & Catering Accounts, Payroll Accounts, Fixed Assets and more.
• View documents at a glance which relate to a specific account.
• Open related documents in their native application.
• Add expiry dates to documents so that they automatically drop off after a specified period of time.

Food & Beverage

The Food & Beverage system is focused on efficient management of your dining and event operations. From the customizable Point of Sale system to Banquet & Event Management, the fully integrated Food & Beverage system provides the largest amount of operational features in the industry.

Point of Sale

The Point of Sale system allows for the creation of an unlimited amount of menus and nested menus, grants easy access to member preferences and even enables pre-event chit setup for quick and easy processing at a later time. All of these features, and many more, are made available through complete integration with the rest of your Jonas Management system.

Event Management

The Banquet & Catering application quickly and efficiently manages room configurations, scheduling, equipment, and a full range of services, resulting in a streamlined booking process and worry-free events at your club.

Dining Reservations

The Dining Reservations application allows you to make your dining facilities searchable in terms of table types, party size, and meal periods. These features allow your staff to make detail-rich reservations on behalf of your members, so to schedule labor more effectively, avoid double-booking, and most importantly, ensure your facility delivers the dining experience your members had in mind.

Credit Cards

The Credit Cards application integrates with multiple credit card processors, allowing payment processing either at point of sale stations throughout the club or by way of pre-authorized payments against the member’s account. Within this application, ACH functionality is also available.

Online

The activities that you offer at your club should be accessible by way of your club’s website. Whether reserving a court, booking a tee time, or registering for an upcoming event, your members can accomplish these simple processes at their leisure by visiting your ClubHouse Online website.

HOA / POA

Our Home Owners Association suite of applications consists of the Job Cost and Work Order modules. By way of integration to the rest of your Jonas Management System, these applications allow you to oversee your associations’ accounting, amenities, services, maintenance and overall property management.

Job Cost

The Job Cost application allows you to track and report on the actual cost of development against the original estimates, while also enabling you to manage expenditures and payables of the associated sub trades.

Work Order

The Work Order application is a comprehensive tool that provides a high level of management over the costs, invoice amounts, invoice presentations, scheduling, and profitability of a project.

Online Services

From the club’s perspective, it’s Engagement. For your members, its Convenience, Experience, Service.

A cutting edge club website provides the ability for your members to book tee times and events, view up-to-date statements, pay monthly bills, and much more. In addition, you can easily create target marketed email campaigns and offer mobile tools to keep members engaged and drive additional revenue.

Payroll

The Payroll solution handles all government rules and reporting, along with multi-union processing and remittances to funds. Integrated with all other Jonas applications, this system allows for multi-type pay periods and user-defined reports.

U.S./Canadian Payroll & Timekeeper

With the Jonas Payroll and Timekeeper applications, the process of managing your payroll and labor costs couldn’t be easier. Your department managers input their staff’s weekly schedule, and at the beginning of each shift, staff members simply key in their password or place their hand on a biometric hand scanner. At the end of each pay period, your department managers run a quick report, sending all of the hours worked for each of your employees directly to your Payroll system. Their hours are processed, the appropriate payment is calculated, and your accounting staff can either quickly cut checks or handle their other duties while payments are automatically deposited into the employees’ accounts.

Pro Shop

From booking courts and tee times, to managing inventory, the integrated Pro Shop solutions provide all the tools your staff needs to efficiently serve your members and provide the level of salesmanship necessary to run any top-rated pro shop.

Point of Sale

The Point of Sale system allows for the creation of an unlimited amount of menus and nested menus, grants easy access to member preferences and even enables pre-event chit setup for quick and easy processing at a later time. All of these features, and many more, are made available through complete integration with the rest of your Jonas Management system

Credit Cards

The Credit Cards application integrates with multiple credit card processors, allowing for payment processing either at point of sale stations throughout the club or by way of pre authorized payments against the member’s account. Within this application, ACH functionality is also available.

Tee Time Management

The Tee Time Management System can significantly help your pro shop become more efficient. Quickly create player reservations and the proper cart and green fees are automatically selected while the member/guest rules are verified. The check-in process is also simplified allowing you to create individual or combined chits and proceed directly to Point of Sale for settlement. The processing, maintenance, billing and reporting of your clubs tee times is all easy to administer through this application.

Inventory & Purchase Order

Our fully integrated Inventory and Purchase Order applications don’t just save time and manual effort, they also enable your club to ensure the accuracy of inventory levels while easily, and securely, purchasing new stock. All of your necessary inventory management processes have been simplified through these integrated applications, allowing your staff to spend less time on tedious inventory tasks, and instead focus on providing great customer service.

Court Booking

The Court Booking application enables your club to schedule and allocate all resources which are related to your court facilities. You can also establish specific rights and privileges which are automatically enforced during the booking process, ensuring efficiency and eliminating reservation redundancies.

Online

The Activities that you offer at your club should be accessible by way of your club website. Whether Reserving a Court, Booking Tee Time or Registering for an upcoming event, your members can carry out these simple processes at their leisure by visiting your ClubHouse Online website.

Reporting

Within the Jonas System, there are several different reporting tools offered. Each is tailored to assist in the retrieval of data from your system, enabling your club’s management team and staff to confidently make key decisions.

Executive Dashboard

The Executive Dashboard application provides users with the ability to obtain high-level overviews of key business metrics via predefined report and inquiry formats. In addition, users have the option to configure certain financial-based data for customized reports.

Data Mining

The Data Mining tool allows for the export of General Ledger and Club/Point Of Sale data elements to pre-defined MS Access tables (via an MS Access ODBC connection). There are two separate screens - one for General Ledger fields and one for the Club/Point Of Sale fields. Users are able to choose from a wide variety of pre-calculated fields, such as Current Actual, Budgets, YTD, Last Year, various Membership and Sales criteria, and much more. Once the field selections have been made, the user can review the results and send the data to MS Access tables for further analysis and distribution.

Flash Reporting

Flash Reporting provides a drag-and-drop approach to report design in an Excel-like environment. This tool features an Outlook-style menu showcasing which areas of the Jonas Club Management System users are able to select data from. When a application is selected, a user can drag and drop any pre-defined field (i.e.chit sales, YTD actual, etc.) into the appropriate ce

Financial Statement Generator

The Financial Statement Generator allows for the creation of formatted financial statements, daily quick reports, and detailed spreadsheets. The design consists of various setup screens that control which General Ledger elements will print on statements (i.e. actual, budgets, variance), headings, totals, and more.

Master Generator

The Master Generator application allows for the creation of formatted reports containing data from General Ledger, Point Of Sale, and Time Keeper. Users can easily create and store calculated fields and replace the previous year’s budget information with the current budget. The design template is a row/column-based approach. Users can also consolidate financial statements from multiple clubs or companies.

F9 Master Listing

This reporting function allows for the printing of data that is contained within Master Files. When viewing a Master File input screen, the operator simply presses the ‘F9’ key. The Reporting Tool is then launched, and the user can choose from a pre-defined report or select his/her own criteria to generate a detailed report.

Silent Partner

This tool resembles the ‘Microsoft Task Scheduler’. This is not a reporting tool per se and may be termed a ‘Reporting Partner Application’. It allows the user to schedule the automatic generation of Club Report Generator reports, Club Inventory Suggested Reorder reports, General Ledger Trial Balance reports, Club Member Change Status reports, and Data Mining exports.

SQL Data Mining

The SQL Data Mart, or SDM, is an SQL database that partners with your core Jonas Club Management System in order to facilitate third-party report development (Crystal Reports, Excel, etc.). The SDM consists of tables and fields that are conducive to third-party report development tasks (via any ODBC compliant application) and data synchronization processes. The SDM is updated in real time when routine transactions, such as chit processing, are performed by users. As a result, third-party reports and/or data sync processes that users design will update instantaneously.