OpenAccounts Financials

OpenAccounts is an enterprise solution for the back office covering:

• Financial Accounting
• Project Accounting
• Procurement

OpenAccounts is not just another accounting package – it is an added value solution that extends the finance function across the entire business. This is accomplished by four foundation modules that span the entire application.

• Enhanced Financial Reporting
• Empowerment for Non-Finance Users
• Integrated Workflow
• Gateway to Integration

The OpenAccounts core financial modules are geared towards the issues facing many service-orientated companies and offer a breadth and depth of functionality that meets the needs of today’s larger sized organizations.

Security, control and access to information are fundamental cornerstones of the software. Extensive ýdrill downý capabilities are available across the entire module suite providing the complete picture of any transaction history even if this information resides in an external system.

Features

• Multi currency/multi lingual capability
• On line or batch processing
• Complete document and batch traceability
• Extensive Audit and control reports for total financial control
• Flexible Chart of Account Structures
• Unlimited Reporting Hierarchies providing Multiple Business Views
• Unlimited Analysis Codes for Reporting & Inquiries
• Over 100 standard inquiries and over 200 standard reports
• 1099 processing and reporting
• Document Imaging of Original Vendor Invoices
• Total integration with spreadsheets (import and export)

Flexibility is the key to the success of OpenAccounts Financials. The flexibility of the account structures combined with user defined analysis codes and hierarchies means that you can map the software to your business rather than the other way around. It also means that the system will support structure and organization changes within the business without the need to change underlying posting codes. This allows the system to grow and change as your business develops – future-proofing the accounting function.

Accounts Payable

BASE MODULE

• Flexible Payment Controls
• Secure Cheque Production
• Cash Flow Forecasts
• Powerful ýDrill Downý Enquiries

INVOICE REGISTER

• Departmental Analysis & Control
• Invoice Approval
• Automatic Accruals

Accounts Receivable

BASE MODULE

• Flexible Ageing
• Comprehensive Cash Allocation
• Extensive Credit Control Facilities
• Consolidation of Group Accounts
• Powerful ýDrill Downý Enquiries

INVOICING

• Free format Text Capability
• User defined Invoice format
• Delivery Addresses

Cash & Bank

BASE MODULE

• Multiple Bank Accounts
• Automatic Cheque Reconciliation
• Cash Book Reports
• Central Cheque Register

SUNDRY PAYMENTS

• ýOne-offý Payments
• Automatic Cheque Production
• Linked to Cash Book

Fixed Assets

Includes:

• Structured Asset Code
• Automatic Depreciation
• Links to Purchase Ledger
• Asset History

General Ledger

BASE MODULE

• Flexible Chart of Accounts
• Balances at Posting & Summary Levels
• Powerful ýDrill Downý Enquiries

BUDGETING

• Budgets at Posting & Summary Levels
• Import Facilities from PC Tools
• Unlimited Budgets/Forecasts

COMPANY ACCOUNTS

• User Defined Profit & Loss
• User Defined Balance Sheet
• Working Papers Options

MANAGEMENT ACCOUNTS

• Multiple Organizational Views
• User Defined Library Reports
• Combination of Actuals, Commitments, Budgets & Quantities

CORPORATE ACCOUNTS

• Multi-Company Organizational Views
• Group/Company Consolidation
• Consolidated Reporting in Group Currency

COMMITMENT ACCOUNTING

• Nominal & Project
• Variance Reporting
• Linked to Invoice Update

Project Accounting

BASE MODULE

• Multi-Year Projects
• Detailed Sub Analysis
• Project Hierarchies

BUDGETING

• Unlimited Budgets/Forecasts
• Values & Units (e.g. hours)

REPORT WRITER

• User Defined Library Reports
• Multiple Organizational Views

BILLING

• Invoicing Rules Defined by Workstage
• Partially or Fully Automated

RESOURCE MANAGEMENT

• Enquiries & Reports
• Multiple Billing and Cost Rates
• Utilisation Analysis
• Timesheet Control & Enquiry

Purchase Order Processing

Includes:

• Flexible Departmental Processing
• Automatic Commitment Generation
• Order/GRN/Invoice Matching
• Budget Checking
• Conversion of Requisition to Order
• Full Integration to Accounts Payable, Commitments and GL
• GRNs Optional