NewViews Accounting Software

2 Reviews 5/5

A software system designed by Q. W. Page.

About NewViews Accounting Software

NewViews gives you the ability to custom design an accounting system that fits your business or organization perfectly. NewViews also makes your day to day bookkeeping and accounting functions incredibly quick and easy.

NewViews gives you direct access to your data at all times. No complicated menu structures. No restrictions on when you can perform specific operations. Entering a transaction is as easy as entering a row of data, just like on a spreadsheet. And correcting transactions is just as easy. You never have to worry about making mistakes. Of course, comprehensive audit trails give you and your accountant peace of mind.

NewViews is a fully integrated accounting system. No additional modules are required. You get General Ledger, Accounts Receivable, Accounts Payable, Payroll, and all other subsidiary ledgers or supporting schedules. You also get complete financial statements, including Statements of Changes in Financial Position. In addition to providing all accounting functions, NewViews lets you put notes everywhere! This allows you to incorporate financial and non-financial information in one integrated business management system.

Product Overview

User Reviews of NewViews Accounting Software

Submitted on December 20th, 2019 by Ron Lauria, CPA, CGA from R.K. Lauria, CPA Inc.

NewViews 2 is a full-fledged integrated, real-time, multi-user accounting package that can handle the computerized accounting for any size of organization. It particularly lends itself to more complex situations, with multiple banks, branches or companies, due to its flexibility and innovative visual approach. Its database structure means that accounts and reports can be created and arranged according to individual requirements with an almost infinite ability to design reports that aggregate or incorporate account balances from one report to another. And rather than having to use a retrieve function to find data, the full history of the accounts is readily available on the screen.

The software is business-like so there is not a graphical interface and use of icons in the program is limited. Instead it has a Microsoft Windows Explorer-like interface with a listing of the primary components in a sidebar on the left side in the form of journals and reports, the data contained in those components appearing on the right side, and the drill-down details underneath. This provides the maximum amount of information visible during data entry, inquiries or financial statement preparation.

At the heart of the system are the reports, the end game for all the information in the database, in the form of a trial balance, income statements, balance sheets, fixed asset listings, payroll and other taxes, sales reports and whatever other recorded information that you want in tabular form. Separate accounts and reports can be set up for budgets, project costs, job costing, inventory, capital assets, departments, divisions or even several companies and then consolidated or reclassified on other reports according to company needs. They can be changed at any time to reflect changing conditions or reporting requirements. The reports can be shown in spreadsheet fashion with several columns available for analysis. Any of the information can be exported to Microsoft Excel for formatting or further analysis. Printing can be done in PDF format if you have Excel 2003 or later.

Subject to the access and control granted to the users of the program, via the security setup, corrections can be made without having to reverse the original entry and redo it. This avoids some of the messes and audit trail problems that can be created by the usual method. What-ifs can be done for hypothetical scenarios or future projections and then deleted without affecting the actual numbers.

Payroll, accounts payable and accounts receivable are a little more structured than the general ledger with elements such as invoicing, issuing statements, bank and direct deposits, application of payments, printing of accounts payable and payroll checks, electronic funds transfers, inventory, sales reports, and taxes as part of the mix.

Security is handled by assigning access rights to the users, restricting permission to the areas of the program according to the employee’s security level or function, time period or specific accounts. There are audit trail files kept on each user with the access date and the details of any additions, modifications or deletions of the data and can be monitored in real time.

There is a link to the online manual and accounting primer, demonstration videos, TeamViewer support and telephone technical support. The limit to the number of reports, accounts, journals, transactions or users is more determined by the storage size of your computers or servers than any real limits of the program.

NewViews 2 will work with the Windows XP, Vista, 7, 8, and 10 operating systems, with the pro versions of these preferred. Intel Core i5 processors and up with 2048 MB of RAM is recommended on PCs. Internet access and Microsoft Excel are necessities.

The package sells for $695 for one workstation, $215 in following years for future one-year upgrade plans, decreasing in price for multiple workstations. One additional license is required for a multi-user server. Read-only workstation licenses are also available for $95 that enable users to view and print data, but not the ability to make any entries or changes. The program can be downloaded and used for a limited, unspecified amount of entries for evaluation and testing. There are workshops at its head office in Aurora, Ontario as well as on-site workshops and online courses.

The Good…

Sets of starter books with the basic reports are provided, which can be used as is or customized as desired, or an empty set can be set up from scratch. NewViews can function as a private or self-hosted cloud. Information can be exported to Caseware. Reports, invoices, purchase orders and direct deposit payroll pay stubs can be sent via email directly from the program. There are several supplied Excel templates for a variety of forms and reports. Data can be exported and imported between sets of NewViews books if there is more than one. There are many helpful tools and macro-like functions built into the program. Entries and blocks of entries can be copied and pasted. Data entry is assisted by automatic boxes that will automatically seek accounts and pop-up selection windows. Since any information can be viewed for any time period, monthly or yearly closing procedures are unnecessary, simplifying the month end and year end accounting. Account names can be changed, reclassifications of entries from one account to another, or other changes to the data can be done efficiently in batches. New features and enhancements are being continually added.

The Bad…

What are the downsides to the program? One thing is that it is not that popular and fewer employees will be familiar with it, resulting in a steeper learning curve for beginners. Some of the terminology used for error or status messages in the program tends to be technical and foreign to the average user. The control over what is printed is a little inflexible and you may find Excel macros useful in automating some of the print formats. Presentation quality reports, with a more formal design, are produced in html which sends the report to your browser. The setup for this is a little tricky and their usefulness is questionable. The only industry-specific version provided is for non-profit housing accounting although there is a property management edition on the way. There is currently no Linux or MAC versions of the program, although these too are planned for the future. The complexity and cost of NewViews would not make it the ideal choice for a small uncomplicated business.

Submitted on February 22nd, 2018 by Denis

This is an accounting software with a design totally different than the others on the market. It has a totally visual approach. There are no modules. All the data can be quickly displayed using all kinds of “Views”. The structure is accessible with a tree which has theses main sections : Account, Journal, Report. The Account section has theses sub-sections: Accounts Payable, Accounts Receivable, Bank, Cost of Goods Sold, Expense, General, Inventory, Sales and Total. All the posting accounts must be created in the appropriate sub-section. That is all. All transactions can be entered directly in the accounts. A journal entry is created automatically. Of couse, transactions can also be entered directly using journals.

The payroll is also included.

An infinite number of reports can be created. The reports are always available on screen with the latest information. It is like a very sophisticated Spreadsheet.

There is a menu system, which always has options related to where you are in the books.

NewViews can be used in a Multi-User environment.

The Good…

All other accounting software have tried to reproduce accounting the way it was before the use of computers, with books and ledgers. The others have very complex menus. the data is hidden until you make some cumbersome choices. They also have to many modules. With NewViews, you are in a different world. Very far away from the approach the others have. When you open the books, the data is presented right away. You can navigate through your data at all times, and the need for the menu items does not come first, but second, as a support to see your data in different “views”.

The Bad…

Printing the reports. The report system is using Excel has an output. I find it odd that a program relies totally on an external software for reporting.