OpenXpert for K12

With Xpert there’s no need to work late nights or long hours pulling together reports for the next school board meeting.

Xpert can hold a variety of information types, including your financial data, scans, pictures and the forms you use the most. It is desiged to be easy to customize and for fast reporting. Our customers tell us that with Xpert, they compare and share information in ways they were never able to before.

Also with Xpert, you never have to go it alone. Our knowledgeable, friendly technical support is available within minutes whether you email, use a dialog box inside the Xpert software or pick up the phone. And we stay with you until your question is answered or issue is resolved.

You can expect updates at least twice a year, and often four times a year. And because new features are suggested by customers like you, they are designed to make your job easier.

Bank Reconciliation

Bank Reconciliation Module handles receipts, manual and computer generated checks, along with miscellaneous service charges. It also provides the capability of reconciling deposits and checks cleared for both accounts payable and payroll.

Budget Preparation

Budget Preparation Module handles both revenues and expenditures activities. It provides for unlimited history and estimate data. Budget Preparation integrates with the Financial Management, Revenue Management, Requisitions, Position Tracking, Personnel, and Payroll Modules

Employee Application Management

Personnel Module provides complete employee profile data, including employee background, training skills, and emergency contacts. Maintain EEO information along with affirmative action. The Personnel Module integrates with the Payroll, Position Tracking, Leave Management, Employee Absentee, Substitute Management, and Budget Preparation modules.

Financial Management

Financial Management Module offers a complete range of accounting and reporting capabilities to manage all your accounting activities – Expenditures, Encumbrances, Revenues, Estimated Revenues, and the general ledger.

All subsystems automatically update the general ledger and you can use the journal entry function to enter transactions into the general ledger.

Some of the key features include:

• Accommodates unlimited number of funds each with their own balance sheet
• Automatically encumbers and disencumbers transactions
• Open and close accounts automatically at year-end
• Handle two closeouts at year-end. One for cash and the second for accruals
• Unlimited user designed account code structures by fund
• Alter the account code structure without re-entry of data
• Interface with other Xpert modules to provide instant & automatic updates
• Handle both modified and full accrual accounting methods
• Process activity for future months/years before closing current month/year
• Accounting and reporting for an unlimited number of years simultaneously
• Selectively close fiscal year by fund
• Monitor over expenditure of budget at time of input
• Maintain active and inactive accounts.
• Enter recurring fixed amount and prorated journal entries automatically.
• Transfer budget information to the Budget Preparation Module
• Associate a budget manager with accounts

Standard Reports include

• Trial Balance
• Revenue Budget Report
• Chart of Accounts
• Detail General Ledger
• Journal Entry Report
• Detail Expenditure Report
• Receipt Entry Report
• Detail Revenue Report
• Expenditure Budget Report
• State Defined Annual Financial Reports
• Financial Status Reports
• Budget Status Reports

Payroll

Payroll Module maintains on line payroll information. It allows easy customization to accommodate the most complex payroll processing and reporting requirements. Payroll integrates with Leave Management, Employee Absentee, Substitute Management, Personnel, Position Tracking, and Budget Preparation.

Personnel

Personnel Module provides complete employee profile data, including employee background, training skills, and emergency contacts. Maintain EEO information along with affirmative action. The Personnel Module integrates with the Payroll, Position Tracking, Leave Management, Employee Absentee, Substitute Management, and Budget Preparation modules.