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Series 5

A full ERP system designed by Sentinel Hill Software.
Questions about Series 5? Call (800) 827-1151 and talk to a software expert now.

Sentinel Hill offers it’s Series 5 Family of accounting software systems. Applications execute as either thin-client or client-server solutions for Windows NT or Unix based server systems on a variety of different hardware platforms. Solutions are available as executable runtime programs, with or without source code, depending on the need for customization.

All packages are modular in nature, and interact with one another where applicable, or provide for user developed applications data to be interfaced. User access to each system is password protected, and individual functions within each system, may or may not, be granted.

Accounts Payable

Accumulates suppliers’ invoices, manages the generation and reconciliation of checks, generates related reports, provides historic inquiry, and produces distributions that flow into the General Ledger. When used with the Purchasing system, ties supplier invoices to associated purchase orders.

Accounts Receivable

Handles traditional Accounts Receivable functions, recording your customers’ invoices and subsequent receipt of payment. Invoices are loaded from other Series 5 Invoice generation systems, or may be interfaced from user applications. A variety of reporting analysis functions are provided along with historic inquiry, and produces distributions that flow into the General Ledger. The A/R system may be used in conjunction with the Series 5 Order Entry, Professional Invoicing, Project Billing, Class Registration, and/or Miscellaneous Invoice systems.

Class Registration

The Series 5 Class Registration system manages the registration, and optional invoicing, of training courses and lectures that a company might hold. These may be standardized classes that are put on for staff, or offered at a cost to members of an association, or for the general public. Courses are defined to the system, and may be scheduled repeatedly, as a class session. Student registration is recorded, along with hotel preferences and costs. Billing may be performed before or after the classes are held, and invoices are generated and interfaced to the Series 5 Accounts Receivable system. Teachers and guest speakers may be also be defined to the system, and to specific classes.

Customer Order Processing

This system handles the entry and processing of a company’s customer’s orders for the sale of inventory goods. Orders, or prepaid Invoices, are entered manually or may be interfaced from other systems such as user developed applications or Web marketing systems. Pick Tickets and Packing Slips may be printed, orders billed and invoices generated and printed. Goods may be shipped from different warehouse locations and customers may have multiple Ship-To and Bill-To locations. An automatic back ordering process is provided. Historic order and invoice inquiry functions are provided along with assorted Sales Analysis query and reports. Invoices are recorded to the Accounts Receivable system, and goods from the Inventory system are recorded on customer’s orders. Pricing of goods may be defined for a variety of criteria from tables based on total quantity or $ values as unit prices, % discounts or % mark-ups.

Fixed Asset Management

The Series 5 Fixed Asset system offers maintenance and control of a company’s Assets and their depreciation. It tracks assets as five different entities. (ie., each asset can be defined to depreciate using a different method within each Entity). Depreciation may be computed monthly or annually, and a number of different reports are available. Distributions for depreciation of interfaced to the General Ledger system.

General Ledger

The General Ledger system captures all the financial journal entry transactions either recorded manually, or generated from the subsidiary accounting systems. It’s the system that controls a company’s financial reporting needs for either a single company, or multiple companies with optional consolidation. The G/L Account Number, the Chart-of-Accounts, and the layout and content of Financial Statements are all user defined. Financial Entities may be defined based on profit centers, or segments of the G/L Account number. Journal Entries may also be loaded from user defined spreadsheets. Up to eight fiscal years of data may be kept based on user defined periods. Any period from any year may be selected for the different reporting or inquiry functions available.

Inventory Management

The Inventory system handles the maintenance of the products that a company markets to it’s customers. It keeps track of the Costs, Quantities-On-Hand, On-Order, Committed and Back-Ordered for unlimited number of warehouse locations. Usage statistics are kept for Last-Year, Year-to-Date, Period-to-Date along with Last Activity-Date. It also supports the definition of BOMP products and handles 3-dimensional inventory matrix sets. Assorted operations include Inventory Transfers, Receiving’s, Usage Forecasting and Physical Count Processing.

Miscellaneous Invoicing

The Miscellaneous Invoicing system offers a generic solution to entering and generating simple or re-occurring invoices. These might be for a service that is provided where a great number of customers are to be billed the same amount on a regular monthly basis; or where there are a number of standard invoice types that might be selected for a single customer. Either way, an unlimited number of pre-defined invoices may be set up as templates, and an unlimited number of Customer Merge sets created. Customers are determined from, and Invoices are recorded to the Accounts Receivable system.

Professional Invoicing

The Series 5 Professional Invoicing system records billable, or non-billable, activity or disbursements performed/used by a company’s professional staff. Data may be entered from employee’s timesheets, or interfaced directly from user supplied sequential files or spreadsheets. The system automatically determines unit rates based on the Project, Customer, Employee and/or Task, or any combination of. A variety of different invoices may be generated, depending on the customer’s wishes, including printed or electronic in different formats. Revenue and Cost distributions may be generated by Project or Department. EDI invoice formats available include Ariba’s cXML, Ariba’s EDI, Ariba’s CSV, Paymentech Visa charges, MS Excel, LEDES 98b, or any customized variation. Customers are determined from, and Invoices are recorded to the Accounts Receivable system. Multiple Projects may be defined for each customer. A variety of different inquiry and reporting functions are provided.

Purchase Order Processing

This system handles the entry and maintenance of a company’s Purchase Orders and the eventual receipt of delivered goods. PO’s may be entered directly, or be generated from user enter Requisitions that must be formally approved. PO’s may be printed or automatically emailed as PDF documents. PO’s may be issued and tracked in any foreign currency, with a Landed Costs computed when received or invoiced. Goods may be received in Shipments for one or more PO with any Extra Costs recorded and pro-rated to the cost of goods. The Purchasing system works in conjunction with the Accounts Payable system, and may be used directly with the Inventory Management system.

Web Access Management

The Web Access system provides a “back-end” to those Series 5 applications that have been Web enabled. (Currently the Professional Invoice and Accounts Receivable systems). It manages the Web User Access profiler file. Web users have a password, and properties associated to access rights to a company’ corporate web site. Statistics are kept for the # of times, and total hours a user is connected, and as to which functions are processed. An E-Request Service routine is available that handles web-users’ requests that require extended or late-night processing. CGI Web servicing routines are provided for Web based interaction with the server. The Web Access system can be easily adapted to “Web-Enable” almost any type of application that a company wishes to present to it’s staff or selected customers over the web.

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