CDI Financial Control System

The CDI Financial Control System is a client/server corporate accounting software solution used by medium- to large-sized companies to manage their mission-critical financial operations, such as payables, receivables and budgeting. This fully-integrated suite of financial applications, especially well-suited for multiple operating and multiple profit center organizations, delivers rich functionality, high-transaction volume performance and rapid access to financial information.

CDI Accounts Payable

Quick Invoice Processing - CDI Accounts Payable helps make your invoice processing operations more efficient. You enter only the vendor, invoice number and invoice amount for most invoices. The remaining fields are filled based on user-defined defaults. In addition, the module automatically checks for errors such as duplicate invoices and payments.

The system processes all types of invoices including prepaid, recurring, reversing and miscellaneous credit memos. Special features answer specific processing needs related to different types of invoices. For example, invoices and credit memos can be processed from the same screen.

User Batch Control To Ensure Data Integrity - Each user is assigned an unlimited number of work areas, or ýbatches,ý and each batch contains a group of vendor invoices. Various controls exist around the batches to prevent inadvertent processing of incomplete work and to safeguard user accountability. All transactions carry the user’s’ name throughout the accounting system. This allows for detailed tracking, as the origin of an entry is always known, and it serves to highlight problem areas.

Flexible Payment Processing - With CDI Accounts Payable, you can simply pay all invoices or opt to pay by specific invoice, due date, vendor or range of vendors, profit center or priority code.

The module allows flexible scheduling for invoice payment. During invoice entry, you can define an unlimited number of payment dates for each invoice. You are also able to change the invoice pay date or issue a partial payment.

Multiple Check Preparation Options - You have the flexibility to maximize vendor discounts and leverage bank float. You may prepare and print checks whenever you want, and checks can be processed against multiple bank accounts. For added flexibility, CDI Accounts Payable handles a full range of payment types including automatic checks, manual checks and inter-company netting.

Check printing is simplified because built-in options handle specialized check requirements. And flexible check printing routines let you reprint a batch or a selected range of checks when necessary. The system protects you by automatically voiding the original set of checks and by creating a complete listing of all the check numbers used.

Fast Check Reconciliation - CDI Accounts Payable has a full-featured check reconciliation capability that accepts files from your bank. A file of checks that have cleared the bank is matched against check history to provide an automatically reconciled status by the system. In addition, the software allows you to reconcile bank accounts by check range, so you may clear large quantities of checks with minimal keying.

Automatic Void Check Processing - You may void posted checks using one of two methods: Void the check with automatic journal entries while recreating the open invoice for payment on a subsequent check run, or void the check and reverse the invoice out of the system entirely with full audit trails.

Support For Multiple Currency Accounting - Users define the currency and then enter the amount exactly as it appears on the invoice in the foreign currency. When the system posts, it does so in your ýnative,ý or base, currency. The currency conversion is automatic, based on daily exchange rates. When you need to cut a check, you can do so in your choice of language and currency.

Multiple Profit Center Automation - CDI Accounts Payable provides the comprehensive accounting functionality that multiple profit center companies require to track costs and profitability. For example, each profit center is allocated its portion of the liability for a single invoice while automatic journal entries keep each profit center’s ledger in balance.

User-defined location codes let you print payables listings and aging reports by individual profit center or consolidated by vendor. And CDI’s flexible payment processing lets you pay invoices for one or all profit centers, and for one or all vendors. You also have the added flexibility to choose centralized cash management or remote cash management.

CDI Credit Management

Automatic Write Offs - Any charge back, of any amount, that is below a user-defined limit is automatically written off. This limit can be transparent to users and can vary based on charge-back type. Uncollectible open items may also be eliminated through a manual write-off system. Security limits are preset to prevent unauthorized write-offs.

Complete Credit History Reporting - CDI Credit Management gives you a complete picture of each customer’s payment performance in a comprehensive report format. Information provided includes such things as:

• Unearned cash discounts taken
• Percentage of invoices paid promptly
• Percentage of invoices paid late
• Average days to pay
• High credit amount
• Average dollar days

Comprehensive Account Management Statistics - A statistical ýsnap shotý of each account’s status is provided in user-defined intervals to allow trend tracking on each account.

Improved Targeting of Collection Efforts - CDI Credit Management’s powerful query capability allows collection personnel to view your customer database by a wide range of query criteria. The collection query screens help your staff prioritize their work and concentrate their efforts on the most important collection activities.

Full Support for Multi-Profit Center Organizations - CDI Credit Management provides the functionality and security to meet the special requirements of multi-location, multi-division, multi-department organizations.

With CDI Credit Management, you can choose centralized cash management and/or remote cash management. Local operations can distribute revenues and expenses with separate ledgers while cash disbursements and receipts are handled at headquarters. Ledger transfer journal entries are automatically generated to maintain the integrity of each ledger.

CDI Fixed Assets

Effective Tax Management - The CDI Fixed Assets tax management capabilities are designed to aid you in reporting depreciation for tax purposes and to help you avoid paying unnecessary taxes. You can define depreciation methods and tables to reflect the most current tax laws. CDI Fixed Assets supports multiple tax books to allow independent federal, state and local reporting for the same asset.

Streamlined Preparation of Tax Returns - Comprehensive reporting capabilities speed the preparation of your tax returns. For example, a report automatically calculates the difference in depreciation between any tax book and an Alternative Minimum Tax (AMT) book to determine the proper adjustment for your tax return. Another report quickly calculates your adjustment for Adjusted Current Earnings (ACE).

Full Range of Depreciation Methods - Depreciation can be calculated on a periodic or daily basis using any standard method or an unlimited number of user-defined methods.

Fast Entry of Assets - You can enter prior or current period assets online, choose the book in which the asset is to be recorded, and identify specific asset components. For greater productivity, user-defined defaults speed data entry.

Flexible Information Tracking - Detail information for each asset can be as brief or lengthy as you like. You can store such information as general ledger codes, locations, serial numbers and purchase order numbers to keep a complete record of all your fixed assets.

User-Definable Asset Categories - Users can define fixed asset categories with the corresponding general ledger account numbers for depreciation expense, accumulated depreciation and asset cost. Automatic default values are in place based on the category you define, but users may override these if they have the proper system permissions.

Multiple Asset Transfer Methods - You can perform transfers for one asset or for a range of assets based upon different selection criteria such as asset category/subcategory, physical location, cost center, custodian or in-service date. Journal entries are automatically generated for transfers between cost centers.

Flexible Component Transfers - The component transfer capability of CDI Fixed Assets allows you to transfer only a portion, or a component, of the total asset. Transfers can be made from one asset to another, one custodian to another, or one component to another.

Up-To-Date Asset Information - You can elect to change basic asset information when necessary. Among the fields that can be changed are asset category, depreciation method, asset life, prorate convention, asset cost account, accumulated depreciation account, depreciation expense account or profit/loss account.

Easy Cost Revision - You can update the cost, or basis, of an asset after it is placed in service. The change can be either positive or negative. The system not only keeps track of current adjustments, it also tracks any prior adjustments made to the assets.

Choice of Partial or Full Retirements - CDI Fixed Assets will perform partial or full asset retirements. You can retire a range of assets or one asset at a time. All corresponding journal entries and gain-and-loss calculations are generated automatically. Asset dispositions can be effective as of the current period, or they can be retroactive.

Effective Forecasting and Analysis - The system calculates monthly projections for financial reporting. Also, for more effective short- and long-term planning, you may view projected depreciation schedules for multiple books and periods simultaneously.

Detailed Audit Trails - CDI Fixed Assets provides detailed audit trails of up-to-date transaction activity. Historical information on any given asset may be printed or viewed online. In addition, the module furnishes all the information necessary for SEC 10K reporting.

Extensive Query Capability - You can query off any field on any screen to get the information you need. For example: Find out an asset’s cost and its depreciation reserve; review all transactions for any depreciation book and accounting period; or check all the assets assigned to a given location. All of this is done quickly and easily with CDI Fixed Assets.

CDI General Ledger

Flexible Account Number Structure - The flexible account number structure allows you to define account numbers to accommodate your specific business and organizational reporting requirements. This account number design lets you maintain or expand your accounting fields through highly structured, user-defined account segments.

User-Definable Organizational Hierarchy - The organizational hierarchy table enables you to track and report financial information for an unlimited number of user-defined cost centers, departments, locations, divisions or subsets of these. The ability to capture this information helps financial managers evaluate and monitor business activity and performance for any number of organizational entities.

In addition, multiple organizational hierarchies allow you to compare financial statement numbers based on multiple organizational setups and conduct ýwhat ifý analyses – helping you quickly and easily reorganize your company to meet its changing business demands.

Universal Source Journal Interfacing - Through CDI’s universal source journal structure, journal entries from other accounting systems can be automatically transferred into CDI General Ledger for thorough verification using predefined validation criteria. This ýGateway to G/Lý may also be defined for any other external subsystem.

Other source journal features include dynamic report and screen label definition; archiving to protect data integrity; and suspense accounts to temporarily hold transactions when on-line validation is not possible.

Easy Journal Entry Creation - Journal entries can be created quickly and easily, either directly online or through source systems. Unlimited notes can be entered for each manual journal entry and line item. Also, the software enables you to track all vital posting information.

CDI General Ledger also supports real-time manual journal transactions, such as adjustments, corrections and normal periodic entries. Recurring entries, automatic reversal of accruals and automatic intercompany journal entries are also options available to you in the system.

Full Cost Allocations - CDI General Ledger distributes costs across your locations, giving you a true picture of the costs of operating and maintaining them.

Allocations can be grouped, allowing you to distribute costs in the proper sequence and across an unlimited number of user-defined accounts with one keystroke. You can also base cost distributions on a percentage or set dollar amount and on year-to-date or period-to-date figures.

Flexible Budgeting System - The system allows you to create, analyze and report on an unlimited number of budgets simultaneously. Also, you can enter and modify budgeting data quickly and easily, like having the choice to manually enter data or have the software calculate amounts for you based on formulas.

CDI General Ledger also provides reporting and analysis flexibility, letting you generate reports to show actuals against any budget in your system.

User-Defined Accounting Calendars - Like all CDI solutions, CDI General Ledger lets you define your accounting period dates. Each accounting module can have separate closing dates, so each organizational entity may perform separate closings. You also have the option to keep multiple periods open, letting you make next period entries even though the current period is not closed.

CDI Purchasing

CDI Purchasing completely automates procurement and receiving operations. Online requisition submission and approval, and automatic purchase order creation, combined with complete receipt history and vendor performance analysis, provide management with up-to-the-minute information and control over the purchasing process.

CDI Purchasing Functionality Hightlights:

• Support for multi-location corporate structures.
• User-defined requisition approval limits.
• Online requisition status tacking.
• Wide range of user-defined requisition types to handle, for example, capital equipment, job material or services.
• Support for verbal, regular and change notice purchase orders.
• Vendor discounts and multiple ship-to sites.
• Internal and external purchase order notes.
• Item catalogs for frequently purchased items.
• Purchases of serialized items.
• Full linkage with requisitions.
• Linked notes capabilities.