ABS Accounting System

American Business Systems, Inc., has been developing and marketing business accounting software since 1978. Designed specifically for multi-user environments, including networks, UNIX and Windows 95/NT, the ABS Accounting System is an integrated, modular solution comprised of receivables, payables, payroll, purchase order, general ledger and report writer.

Most often, the ABS Accounting System is integrated with one or more ABS vertical market packages to create a complete business solution for these industries:

• Wholesale distribution (durable goods)
• Retail point of sale (hard goods; gift stores)
• Service management (especially HVAC)

Key features built into every ABS module include:

• Immediate access to current and historical information (from on-screen reports to master file inquiry to transaction drill-down from GL)
• Support for multiple companies (including currency conversion and consolidated reports)* Multi-level password protection
• Controlled audit trails

Whether your clients need a traditional accounting system, a stand alone payroll module, or a solution that automates order entry, serialized inventory control and sales analysis, ABS is software you can count on.

Accounts Payable

ABS Accounts Payable can help your business keep track of–and more effectively control–information about money that your company owes its vendors.

The A/P module supports both cash and accrual accounting methods, and it interfaces with ABS General Ledger, Purchase Order and Bank Reconciliation.

Key Features Include:

* Flexible check writing * On-demand check printing * Unlimited distribution to G/L accounts * Fast access to vendor information * Multiple, user-defined aging intervals * Automatic voucher preparation * Ability to track and print 1099 data * Ability to display all reports

An Optional Bank Reconciliation P.E.P. Pack Automates Reconciling Bank Statements a Fast and Easy Process.

Accounts Receivable

ABS Accounts Receivable can help your business keep track of–and more effectively manage– information about money your customers owe your company.

The A/R module supports both open items and balance formard customers, and it interfaces with ABS General Ledger, Point of Sale and Wholesale Distribution.

Key Features Include:

* Flexible cash receipt entry * Unlimited distribution to G/L accounts * On-demand statements and cycle billing * Fast access to customer information * Multiple, user-defined aging intervals * Easy write-off of uncollected balances * Unlimited sales tax authorities * Ability to display all reports

An Optional Recurring Billing P.E.P. Pack Automates Repetitive Customer Billing.

Bank Reconciliation

ABS Bank Reconciliation P.E.P. Pack is an add-on module that interfaces with the ABS Accounts Payable and the ABS Payroll modules. It can help your business reconcile corporate checking accounts quickly and accurately.

With the B/R module, you can monitor all transaction activity, including A/P and P/R checks, deposits, and bank adjustments for up to 9,999 accounts.

All check data created in your ABS A/P and/or P/R module is automatically imported into the B/R module, so no double entry is required. If you also use the ABS General Ledger module, adjustment transactions created in B/R are merged to the G/L module.

Key Features Include:

• Easy start-up entry for new bank accounts
• Accepts old check data prior to automating the first statement cycle
• Tracks manual, computer-generated and prepaid checks
• Uses simple one-key ýcheck offý method to clear checks and deposits
• Lets you trial close any statement
• Automatically monitors last statement dates and closing balances
• Fast access to account information
• Generates informative reports for cleared and open checks and deposits, for bank adjustments, and total transactions

Note: Bank Reconciliation requires either the ABS Accounts Payable System or the ABS Payroll System. If you use both A/P and P/R, only one Bank Reconciliation module is required.

Currency Conversion

The ABS Currency Conversion P.E.P. Pack^® is an add-on module that interfaces with any of these 4 ABS software modules: Accounts Receivable, Accounts Payable, General Ledger and Point of Sale. It provides your company with the ability to record and report financial information in any foreign currency.

With the Currency Conversion module, you an process cash receipts, issue vendor payments, record retail store payments and generate financials in the currency of your choice.

All results are calculated based on your most recent entries in the Daily Rate Table.

Key Features include…

• Automatic recording of currency gains or losses
• Ability to enter invoices in one currency, then pay them in another
• Option to to mix foreign currencies when you generate multi-company reports on G/L financial reports
• Ability to update the Daily Rate Table any time to keep exchange rates current
• Supports currency rates with up to 14 digits, plus decimal point, with precision of up to 8 digits to the left of the decimal point and up to 6 to the right
• Lets you specify each currency’s position on the Daily Rate Table
• Time-saving copy feature lets you copy an old rate table for use as a new one.

Note: Currency Conversion requires only one ABS module: Accounts Receivable, Accounts Payable, General Ledger or Point of Sale. If you use more than one of these modules, only one Currency Conversion module is required.

Data Import

The ABS Data Import Utility P.E.P. Pack® is an optional software module which you can use to import accounting data from non-ABS accounting products into the following ABS Accounting System modules:

• Accounts Receivable
• Accounts Payable
• Payroll
• General Ledger

The Data Import Utility eliminates the time consuming, error-prone and costly task of having to manually re-enter data from a 3rd-party accounting product into ABS Accounting.

Note: Data Import Utility requires only one ABS Accounting module: Accounts Receivable, Accounts Payable, Payroll or General Ledger. If you use more than one of these modules, only one Data Import Utility module is required.

Direct Deposit

The ABS Direct Deposit P.E.P. Pack® is an add-on module that interfaces the ABS Payroll System.

You use it to create a file which is then used to electronically deposit employee payroll checks into their respective bank and checking accounts.

Since the Direct Deposit module supports both ACH and NPC file formats, the file is accepted by 99% of all U.S. banks and credit unions.

Each direct deposit record has a unique account number and file name. The file itself can be generated by employee ID or by Social Security number.

Key Features Include:

• Easy addition or deletion of employees electing direct deposit
• Supports multiple accounts per employee
• Reduces corporate payroll processing costs
• Fully password protected

General Ledger

ABS General Ledger automates financial reporting and provides information you can use to monitor profitability company wide.

The G/L module includes a powerful, built-in report writer so you can custom design reports. G/L can be used as a standalone solutuion, or you can interface it with ABS Accounts Receivable, Accounts Payable, Payroll and Currency Conversion.

Key Features Include:

• Quick transaction processing
• Monitor financials in multiple companies, departments, and profit centers
• Allocates expenses to multiple accounts
• Drill-down to line item detail of transactions created in other ABS modules
• Supports control and statistical accounts
• Able to keep data open for multiple years
• Handles this/last/next year budgets
• Prepares consolidating and consolidated reports
• Supports up to 999 user-defined reports, plus 99journals
• Ability to display all reports

An optional Currency Conversion P.E.P. Pack makes it easy to record and report data in any foreign currency.

ODBC Link

The ABS ODBC Link is a middleware software product that provides Microsoft Open Data Base Connectivity (ODBC) standards for ABS Version 7.03 (or higher) software applications. With ODBC Link, you can seamlessly access your ABS data through a variety of Windows-based products without having to export it.

ODBC Link creates direct links from your ABS data to a wide variety of popular spreadsheet, word processing, report writing and business analysis tools, including Microsoft Access, Excel and Word, Crystal Reports, IQ Object, Power Builder and Visual Basic.

These links are made possible by the ABS Universal Data Dictionary (UDD) which lists the field names in all the ABS master files, such as the Customer or Inventory file. You can select virtually any combination of those fields to extract the data you need for a Windows-based report, graph, or spreadsheet.

Here’s an example. Let’s assume your company plans to run a special sale next month on products supplied by one vendor. Prior to the sale, your marketing manager wants to mail a notice to all your customers who purchased any item supplied by that vendor within the last 6 months.

By selecting the right combination of words from the dictionary, you can quickly identify the customers you want to target. Then, you can transfer their names and addresses to a mail merge program, and generate the exact letters and mailing labels you need.

ABS ODBC Link can help your company gain better control over data management and provide more flexibility in creating custom reports, letters and spreadsheets.

With ABS ODBC Link, You can…

* Create reports without normal programming time and costs * Easily capture the exact data you need * Refresh data to make certain it is current

Because ODBC Link is a middleware software product–one that fits between your ABS software and your Windows applications–it is virtually invisible to your users. It works ýbehind the scenesý to locate the requested ABS data and link it to the appropriate Windows product.

Payroll

ABS Payroll expedites processing employee payroll checks–including checks for employees who work in multiple states–withholding taxes, tracking voluntary deductions, maintaining workers’ compensation rates, and keeping accurate employee information.

The P/R module automates tax reporting, supports magnetic media W-2s, and lets you allocate time and wages to ultiple states, depertmants, labor unions, and more.

The P/R module interfaces with ABS General Ledger, Bank Reconciliation and Direct Deposit.

Key Features Include:

• Fast entry of employee attendance info
• Supports multiple pay frequencies, plus after-the-fact payrolls
• Supports manual checks, direct deposits and restricted payroll departments
• Handles 999 user-defined deductions
• Calculates deductions for 401-k and Section 125 plans, garnishments, union dues, additional withholding taxes
• Fast access to employee records and pay history
• Password protected for added security

ABS Payroll Subscription Service for the first calendar year is included in the purchase price.

Optional modules that interface with Payroll include the Direct Deposit and Bank Reconciliation P.E.P. Packs.

Purchase Order

The ABS Purchase Order System is designed to help your business improve its ordering and receiving efficiency by monitoring up-to-date purchasing and receiving information.

The P/O module processes standard, open and blanket POs, supports immediate printing, and includes a copy feature to create new POs from old ones.

The P/O module can be used as a standalone solution, or you can integrate it with ABS Accounts Payable, General Ledger, Point of Sale and Wholesale Distribution.

Key Features Include:

• Fast line item entry* On-the-fly entry of new products
• Auto-numbering of POs, receipts and returns (optional)
• Supports multiple vendors per product
• Supports multiple terms and buyer instructions per product/vendor combination
• Lets you define allowable variances to analyze price, quantity received, and timeliness of delivery
• Handles items with serial and lot control numbers
• Prints POs and receiving tickets
• Optionally generates vouchers for payment in ABS Accounts Payable
• Automatically allocates product purchases to a specified G/L account
• Numerous inquiry options to PO, inventory and vendor information
• Lets you view anticipated receipts information on demand
• Invoice matching feature prevents duplicate invoicing

An optional Stock Replenishment P.E.P. Pack provides the ability to quickly check current inventory levels to determine which products should be re-ordered, then to automatically create purchase orders for the items you decide to order from your vendors.

Recurring Billing

ABS Recurring Billing P.E.P. Pack® is an add-on module that interfaces with the ABS Accounts Receivable System and lets you automate repetitive customer billing.

With the R/B module, you can create customer bills that occur on a regular bases–for goods and services such as maintenance agreements, membership fees, support contracts and delivery of contracted services–and print them by a variety of frequencies.

And because you can create a library of reusable line items–each with the item’s description, cost, commission, and more–you won’t have to re-type the line item information again and again.

You can also use R/B to generate financial reports to monitor customer contracts and to project anticipated revenue.

All invoice data created in the R/B module automatically updates the files in your ABS Accounts Receivable System.

Key Features Include:

• Improved data entry efficiency
• Supports 5 billing frequencies: monthly, bi-weekly, quarterly, semi-annual, and annual
• Automatic tracking of bills by invoice type and by billing frequency
• Accurate monitoring of contracts which are about to expire
• Ability to project revenues any time…by fiscal period, salesperson, invoice type and billing frequency
• Copy feature lets you use one customer’s bill to create a new bill…without having to re-enter line item billing data
• Automatically tracks times billed and amounts billed to date against dollar and time limits you specify
• Supports free-form notes and comments, plus up to 3 invoice messages.

Reports include Standard Line Items, Invoice Trial Register, Projected Billings, and Billing Renewal, Expiration and Status.

With the B/R module, you can monitor all transaction activity, including A/P and P/R checks, deposits, and bank adjustments for up to 9,999 accounts.

All check data created in your ABS A/P and/or P/R module is automatically imported into the B/R module, so no double entry is required. If you also use the ABS General Ledger module, adjustment transactions created in B/R are merged to the G/L module.

Report Writer

The ABS/IQ Report Writer is an information retrieval and analysis tool that lets you access data in any ABS module, then use that data to create custom-designed financial and business reports for your company.

ABS/IQ Includes:

• Custom report writer
• Ad-hoc query system
• Business graphics.

With the optional IQ Access add-on, you can transfer files to Word for Windows, Excel, and many other products.

With ABS/IQ, you can retrieve data from your ABS modules simply by selecting fields you want to appear on a report, then cutting and pasting them where you want them displayed. And because you use plain English commands, creating special reports will not require any programming skills.

All the report design features you need–from characters of text per page, to column sizes and results, to arithmetic functions–are included.

Stock Replenishment

Stock Replenishment interfaces with the ABS Purchase Order System and provides your company with the ability to quickly check current inventory levels to determine which products should be re-ordered, then to create purchase orders for the items you decide to order from your vendors.

With ABS Stock Replenishment, you can select the inventory you want the system to check to determine if it should be re-ordered by vendor, and by any range of warehouses, products, department and product types.

You then print the Stock Replenishment List and use it as a worksheet to determine which of the system-suggested items you actually want to order. You can edit the system-suggested items and quantities to identify the items you actually want to re-order.

All purchase orders created in Stock Replenishment can then be displayed, edited and printed in your ABS Purchase Order module.