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Municipal Operations Software

A web-based multi-module management system designed by Bellamy Software for government & public administration companies.
Questions about Municipal Operations Software? Call (800) 827-1151 and talk to a software expert now.

Bellamy Software provides municipalities with sophisticated operations data collection, management and reporting systems

These systems include:

  • Purchasing and Requisitioning
  • Costing
    • Equipment Costing
    • Job Costing
    • Capital Project Costing
  • Work Order
  • Inventory
  • Preventative Maintenance
  • Gravel supply chain management

Costing

Control and analyze project costs, equipment maintenance costs, and capital projects.

The Costing system is fully integrated with other Bellamy software applications to provide a complete Costing reporting system.

System Highlights

  • Enhanced User security
  • Ensures consistent data entry and report printing through use of standardized codes
  • Facilitates Equipment charge out and reserve accounting
  • Multi-year budgeting
  • Online access to Project, equipment and capital project transactions (summary and detail)
  • Transaction reporting by Project, equipment or capital project, by activity, General Ledger number, department, and location.
  • Unlimited years of history
  • Notes capability
  • Integrated to Bellamy’s Preventative Maintenance software

System Details

  • Tracks Projects, Equipment Maintenance and Capital Project revenues and expenditures
  • User defined codes for Projects, Equipment, Capital Projects and related activities
  • User security over entry, update and display
  • Integrated time entry through payroll system
  • Multiple rates for equipment charge out
  • Fully integrated with Accounts Payable, Accounts Receivable, Purchase Order, Cash Receipting, General Ledger, Work Orders, Inventory and Preventative Maintenance applications
  • Track Projects, Equipment and Capital Projects by Location or department
  • Detailed online Inquiry – view information by type of expense, year, or General Ledger account with the option to print
  • Multi-year budgeting feature
  • Encumbrance accounting
  • Variety of reporting
  • Security – customize all menus to include only those options required by each user

Gravel Management

Bellamy’s Gravel software application delivers the special billing, processing and record keeping requirements fro municipal gravel contracts

The system can be used independently, or integrated with Project Costing (and so, the General Ledger) to provide a comprehensive gravel costing solution for your organization

Inventory

Account for and track inventory items
Track:

  • Receipts
  • Usage
  • Issues
  • Adjustments

The Inventory system can work independently, or with other Bellamy software applications such as costing, work orders, Prevenative maintenance, payroll and the general ledger, to provide a completely automated Inventory accounting system.

Preventative Maintenance

Bellamy’s Preventative Maintenance applications automates all equipment maintenance functions

Including:

  • Facility maintenance
  • Fleet maintenance (including vehicle and component warranty)
  • Equipment maintenance.

It is integrated with Bellamy’s Costing Work Order and Inventory systems, which can in turn be integrated with Payroll and the General Ledger.

Purchasing & Requisition

Automate your centralized purchasing department or decentralize purchasing to the departmental level

The Purchasing system is fully integrated with other Bellamy applications to provide a completely automated purchasing solution.

System Highlights

  • Online Purchase Order Information
  • Calculates Taxes
  • Prints Purchase Orders
  • View Unapplied Transactions
  • Ability to Encumber the General Ledger when Purchase Order is Applied
  • Notes Capability

System Details

  • Automated Purchasing Operations – create purchase orders, receive goods and services
  • Encumber Purchase Orders – select whether purchase order is to be encumbered and in which year
  • Manual Purchase Orders – enter purchase orders that were issued manually or quoted over the phone
  • Receiving – ability to enter packing slip upon receipt and use it for validation when invoice is processed
  • Purchase Order Format – use preprinted forms or blank paper
  • Expenditure Account Security – limit a requester’s access to specific expenditure accounts for use purchase orders
  • Comprehensive Reports – includes ordering and receiving edits
  • Inquiries – includes multiple purchase order views, in detail or summary
  • Detailed Online Inquiry – view purchase order information
  • Interface to other Bellamy Applications – the use of default set-ups in Bellamy’s Accounts Payable, Project Costing, Inventory, and Work Orders applications reduces data entry
  • Security – determine security by user, including authority levels for purchase order access. Customize all menus to include only those options required by each user

Requisition System

Automates the procurement process allowing users to create electronic requisitions.

The system tracks the requisition from entry to approval culminating into a Purchase Order. The system if fully integrated to Bellamy’s Purchase Order and Inventory applications.

Work Orders

Bellamy Software’s Work Orders application provides the functions necessary to create departmental work orders

Including:

  • Issues from inventory
  • Miscellaneous charges
  • Payroll information
  • Equipment charges

The Work Orders system is fully integrated with other Bellamy software applications.

System Highlights

  • Enhances and Automates Interdepartmental Requests and Billing
  • Streamline Project Accounting
  • Generates a Variety of Reports
  • Provides a Customizable System for Recording and Maintaining Information
  • View Unapplied Transactions
  • Online Access to Detailed Work Order History
  • Notes Capability
  • Custom Form Capability

System Details

  • Flexible Point of Entry – use it as a complaint tracking system, a departmental request processing system
  • Job Estimating – create work request and job order estimates to help plan for requested work and reserve materials in Bellamy’s Inventory software application
  • Cost Accounting- use other Bellamy software applications to track the labor and materials expended on job orders
  • User-Defined Features – template formats and other information
  • Flexible Work Order Maintenance – enter and maintain charges for specific work orders
  • Inquiries – work order mater, transaction history, and template history
  • Detailed Online Inquiry – view work orders displayed by subsytem, including posted and unposted transactions
  • Security – customize all menus to include only those options required by each user

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