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Unanet Project Portfolio Financials

An integrated accounting and project management system developed by Unanet.
Questions about Unanet Project Portfolio Financials? Call (800) 827-1151 and talk to a software expert now.

Unanet provides one software for people, projects and financials; integrating project tracking and management with timesheets and expense reports, resource forecasting, project accounting, receivables, payables, general ledger and cost pool calculations (allocations) in a single database.

This eliminates unproductive effort reconciling information between disparate systems, and provides real-time visibility into a project’s resources, direct and indirect costs, profitability, invoicing, revenue recognition and performance against forecast and budget.

Major capabilities in the single Unanet system are:

  • Timesheets, including support for DCAA compliance
  • Expense reports, with Per Diems and support for Federal Travel Regulations
  • Project Budgeting & Forecasting
  • Project Reporting with Job Status Reports
  • Resource Planning and Management with Skills
  • Project Analytics including Financial Metrics, Revenue, Margin, and Indirect Costs
  • Invoicing & Revenue Recognition
  • Support for Time & Materials, Fixed Price and Cost Plus Contract Types, with caps on fee, billed amounts and revenue
  • Accounts Receivable
  • Accounts Payable
  • General Ledger
  • Cost Pool Calculations (Allocations)

Billing & Revenue Recognition

Unanet Project Billing provides Invoicing and Revenue Recognition functionality with robust support for Fixed Price, Time & Materials and Cost Plus contracts. Through automating the professional services “bid-to-bill” lifecycle, Unanet allows organizations to forecast and track revenue across different contract types, shorten invoice cycles, and provide authorized managers with real-time insight. By providing a single integrated system to manage the entire services bid-to-bill cycle, disparate standalone systems can be replaced, resulting in greater productivity, fewer errors, and lower costs.

BILLING AND REVENUE RECOGNITION SOFTWARE FEATURES

Fixed Price Schedules

  • Create project billing and revenue recognition schedules for Fixed Price items.
  • Recognize revenue “as billed”, based on percent complete, or on a custom schedule.
  • Bill items on task or project completion.

Pre-Bill Labor

  • Issue invoices for labor in advance of work being performed.
  • Earn revenue associated with pre-billed labor based on approved timesheets.
  • Automatically bill labor in arrears once Pre-Bill amounts have been earned.

Invoicing

  • Create multiple, standard invoice formats to be used across projects, showing summary or detailed level information.
  • Hide or show Cost Element detail on Cost Plus Invoices.
  • Include Fixed Price, Time & Materials, Pre-Bill Labor, and Additional Items on the same invoice.
  • Defer items from the current invoice for future invoicing.
  • Add one-time items such as additional fees or discounts.

Other Features

  • Comprehensive reporting on the billing and revenue status of items at summary and detailed levels
  • Calculate billable and earned amounts for individual or many projects in a single step, with preview and drill-down to detail before committing data.
  • Export journal entries, accounts receivable, fixed price schedules, billable hours and other data to downstream systems.

Budgeting & Forecasting

Unanet Project Management software can support your organization with centralized project capabilities for budgeting and forecasting at the project and organizational level.

Build labor and expense budgets based on hours and direct costs “bottom-up” and calculate fringe, overhead and G&A costs, on a periodic basis (fiscal or calendar periods), or using budgets over a period of performance.

Unanet offers outstanding reporting with a wide range of detailed and summary reports available including graphical dashboards, and project costing to see true project costs. Project probability can be taken into account when forecasting labor utilization to determine if and when under or over capacity is projected to occur.

BUDGETING & FORECASTING SOFTWARE FEATURES

Supporting The Way You Need to Work

  • Create opportunities and projects with flexible business rules.
  • Constrain budgets/dates at the project, task and person level.
  • Plan periodically, using calendar or your own fiscal definitions.

Powerful Project Budgeting and Costing

  • Provide rate flexibility and date effective values - person, labor category, or any project or task level rate override.
  • Powerful reporting capabilities including graphical dashboards, summary, detailed and periodic reporting using custom accounting calendars.
  • Calculate fully burdened project costs with a suite of reports showing direct and indirect costs associated with a project, using target, provisional or actual rates.
  • Report by customer, project or task level.

Plan Future Work

  • Plan people or people types for projects based upon availability and skills.
  • Plan or assign people for multiple periods for a project, or multiple projects, in a powerful grid format, similar to a spreadsheet.
  • Show direct costs, indirect charges (e.g. Fringe, Overhead, G&A, etc.), hours, average labor rate, revenue and margin on a single report.
  • See detailed direct charges by labor and ODC cost element.

Expense Reporting

Unanet’s web based Expense Report software enables the anytime and anywhere collection of employee travel and materials expenses as well as the submission of requests for expense authorization. Automated approval and support for Government expense reporting guidelines eliminate administrative effort and increase efficiency.

EXPENSE REPORT SOFTWARE FEATURES

Feature Rich

  • Enter expense reports easily with detail comments.
  • ‘Wizards’ automate accurate expense entry, including Per Diems by location
  • Enter one expense report for multiple projects.
  • See travel and ODC costs integrated with project labor reports in realtime

Ease of Use

  • Import credit card transactions and report on transactions which have not been included on an expense report.
  • Setup expense types with appropriate GL codes.
  • Provide self service for status on expense reports.
  • Attach receipts electronically which can be viewed through approval process

Support Your Business Processes

  • Establish approvals by manager, project manager and/or customer.
  • Facilitate approvals with email event workflow.
  • Enter VAT and GST if required.
  • Check status of expense reports and remind managers to approve.
  • Mark up expenses, if required, using company or project rates.

Financials (GL, AR, AP & Cost Pools)

Unanet offers unique capabilities to project-driven organizations with general ledger, accounts receivable, accounts payable and cost pool calculations (allocations) integrated with project management, project accounting and resource scheduling. With Unanet’s one software for projects, people and financials, you eliminate unproductive time managing transactions, creating more time to transform the performance of your organization. Real-time visual insight of true costs (direct and indirect), margin, revenue and forecasts ensures managers have the information needed to make optimized decisions about the project portfolio and resource effectiveness.

FINANCIAL SOFTWARE FEATURES

General Ledger

  • Full-featured general ledger tightly integrated with existing project capabilities.
  • Multi-version budgeting
  • Bank account reconciliation
  • Journal Entry supports automatic recurring and reversing entries, document voiding, role-based posting authorization and attachments.

Accounts Receivable

  • Tightly integrated with powerful billing capabilities.
  • Customer payment application and deposits.
  • Automated receipts discount calculations based on invoice terms.
  • Small-balance write-offs.

Accounts Payable

  • Tight integration with Projects.
  • Recurring Vendor Invoices.
  • Period-sensitive AP Aging and Bank Account Reconciliation reports.
  • Flexible automated system check Payment Selection and Check Printing process.

Cost Pool Calculations

  • On-demand indirect cost rates calculations from general ledger.
  • Drill-down inquiry and reporting on rate calculations.
  • Optionally post indirect costs in general ledger.

Integration

Unanet’s Integration Manager facilitates the automated integration of Unanet software for project management, people management and financials with external systems. This enables mining for specific data collected in Unanet, and avoiding duplicate data entry. Unanet’s Integration Manager is included at no additional cost. Unanet integrates with many systems, including:

Accounting Systems:

  • QucickBooks
  • Delteck GCS
  • PeachTree
  • Deltek Costpoint
  • Delteck System 1
  • Peoplesoft
  • Microsoft Dynamics SL (Solomon) *Lawson *ACCPAC (Sage ERP 300)
  • Microsoft Dynamics GP (Great Plains)
  • MAS 90/200 (Sage ERP 100)
  • SAP
  • Microsoft Dynamics NV (Navision)
  • J.D. Edwards
  • Advantage
  • Oracle Financials
  • Sympaq *Timberline *SAGE

Payroll Systems:

  • ADP
  • Ultipro *Insperity (formerly Administaff)
  • Ceridian
  • Payroll Network
  • PrimePay
  • PayChex *CompuPay *Paylocity *Peoplesoft

Credit Cards:

  • American Express
  • Mastercard
  • Discover *Visa *Diner’s Club

CRMs:

  • Dynamics CRM
  • SAP CRM
  • Sugar CRM
  • Salesforce.com

Benifits

  • Avoid duplicate data entry for timesheet and expense report data.
  • Provide project information across the enterprise.
  • Speed payroll and expense report disbursement.
  • Speed invoicing to improve cash flow.
  • Report on all project costs for project financial cost management.
  • Integrate Unanet as the hub system of record for all timesheet, expense report, project management, resource management and financial data.

Features

  • Import seamlessly without manual intervention from General Ledger, Payroll, Human Resource, Accounts Payable, and Accounts Receivable.
  • Feed new/changed people data and project data into the Unanet database.
  • Create templates for exporting to most any back-office system.
  • Export based upon the status of timesheets and expense reports to General * Ledger, Payroll, Human Resource, Accounts Payable, and Accounts Receivable Systems and other back office systems.
  • Use baseline templates already constructed and available for download at no cost from the Unanet Support web site.

Licensing Options

Unanet capabilities by license type:

Unanet software is available in six different license types: Unanet Project Time, Project Expense, Project Tracking, Project Portfolio, Project Tracking Financials and Project Portfolio Financials. To understand which capabilities are available with each license type, click here.

Unanet offers two license deployment options:

On Premise Software License

With the Unanet On Premise License, you obtain a license to use the Unanet software for specific Unanet modules. You then host the software on your own servers for use by your organization. To prepare to host the Unanet software for your organization, Unanet provides configuration guidelines for sizing and software and hardware technology alternatives.

Along with the Unanet On Premise License is the Unanet Maintenance License with annual fees. This Unanet Maintenance License provides for technical support hours and three to four annual Unanet software updates. Technical support hours are for telephone or e-mail support. The Unanet software updates plus training documentation and other important Unanet information is available on the Unanet Support Site.

Cloud Subscription License

With the Unanet Cloud License, subscription fees are paid over a period of time. Unanet provides the infrastructure to host the Unanet software for this ‘Cloud Computing’ offering. Unanet Cloud customers receive security, reliability and high-availability through the Unanet software and Unanet’s hosting partner, Digicon. The Unanet software provides password encryption, privileges by role, access to the data only through the web interface, and encryption (SSL).

Digicon is committed to providing a reliable, high-quality network infrastructure to support its high-speed Private Network and Internet access service. Digicon provides high network availability, firewalls, redundant Internet bandwidth, uninterruptible and extended power, physically secure facilities, off-site backup, and redundant disk and CPU processing.

Both Unanet and Digicon employ sophisticated monitoring in the event that a problem occurs.

Cloud BENEFITS

Cloud software or “cloud computing” is of increasing interest to more and more businesses of all sizes as they look to support their information technology needs in a scalable way

  • Incremental cost rather than upfront license fees
  • Ability to increase system capacity more easily
  • Higher availability and remote access
  • Allows customers IT staff to focus on higher priority areas rather than just keeping systems operational

Professional Services Automation

Unanet Project Portfolio comprises a complete Professional Services Automation (PSA) solution with Resource Requesting & Management, Project Management, Project Accounting, Invoicing and Revenue Recognition, Timesheet Management, Expense Management, Teamwork Collaboration and Financials capabilities in one business management software solution. This integrated set of capabilities delivers real-time performance management of your projects, people and financials in one system. Visual insight of resource demands, commitments and capacity ensures managers have the information needed to make optimum decisions about your project portfolio.

PROFESSIONAL SERVICE AUTOMATION SOFTWARE FEATURES

Technology

  • Totally Integrated, 100% Web-Based, accessing one database.
  • Vendor-independent to fit your technology infrastructure.
  • Scalable, reliable, available.
  • Published data model for external report writers.

Managed Information

  • Role-based for security – administrator, user, manager, project manager and/or customer.
  • Single-sign on for one entry of username and password.
  • Integration Manager to ensure automated data exchange.
  • Powerful selection criteria for critical services business reports.

Robust Features

  • Functional depth (including Microsoft Project integration, DCAA Compliance, Per Diems, Time In / Time Out)
  • Government contract solutions and government contract reporting
  • Extensive audit trails for auditors
  • Manage all aspects of project-based business operations

Project Accounting

Unanet’s Project Accounting capabilities are unique in the Professional Services Automation (PSA) software category, offering realtime reporting on direct and indirect project costs together with Resource Requesting & Management, Project Management, Timesheet Management, Expense Management and Teamwork Collaboration capabilities in one business management software solution. This integrated set of capabilities delivers realtime performance management of your projects and people. Visual insight of true costs and forecasts ensures managers have the information needed to make optimum decisions about your project portfolio.

PROJECT ACCOUNTING SOFTWARE FEATURES

Provide Managers with True Project Costs in Real Time

  • Calculate project burdened costs (indirect charges)
  • Show direct costs, indirect charges, hours, average labor rate, revenue and margin on a single report
  • Report by customer, project or task level
  • See detailed direct charges by labor and ODC cost element.

Revenue and Margin

  • See revenue and true margin for Fixed Price, Cost Plus and Time & Materials projects.
  • Show backlog, remaining budget and variance.
  • Provide realtime data to project managers, getting the finance department out of the business of producing reports.

Feature Rich

  • Define unlimited numbers of cost structures and pools for each organization
  • Supports target, provisional or actual rates.
  • Flexible report writer allows Job Summary Report to include the rows and calculations you need.

Project Management

Unanet Project Management software can support your organization with centralized project management capabilities and resource scheduling.

Unanet offers outstanding reporting with a wide range of detailed and summary reports available including graphical dashboards, earned value, and project costing to see true project costs. Unanet project management software can be the basis of your project management office (PMO) and supports Project Portfolio Management (PPM).

PROJECT MANAGEMENT SOFTWARE FEATURES

Supporting The Way You Need To Work

  • Create opportunities and projects with flexible business rules.
  • Interface with Microsoft Project and other software for interchanging project and task data.
  • Constrain budgets/dates at the project, task and person level.

Real-time Alerts and Collaboration

  • Issue alerts based upon tailored settings for each project manager.
  • Trigger emails notifying users of new and/or changed assignments.
  • Collaborate with customers and team members on projects.

Powerful Project Budgeting and Costing

  • Provide rate flexibility and date effective values - person, labor category, or any project or task level rate override. *Powerful reporting capabilities including graphical dashboards, summary, detailed and periodic reporting using custom accounting calendars.
  • Calculate fully burdened project costs with a suite of reports showing direct and indirect costs associated with a project.

Resource Planning

Unanet web-based Resource Planning software delivers a complete resource scheduling solution to help you optimize your critical resources, while forecasting future revenues and costs, and planning capacity.

Request resources for future workload planning and staffing, define skills and competencies, and search to find the resource which best fits the need based on availability and capability.

Compare future demands for types of work, and for individuals, with headcount and capacity.

RESOURCE PLANNING SOFTWARE FEATURES

Skills Management and Resource Requesting

  • Identify organizational skills, certifications, job desires, and other criteria.
  • Maintain skills by people or by managers.
  • Support a formal and collaborative process for resource requesting and fulfillment
  • Flexible resource management roles to allow for resources to be managed in different styles of matrix organization

Plan Future Work

  • Plan people or people types for projects based upon availability and skills.
  • Plan or assign people for multiple periods for a project, or multiple projects, in a powerful grid format, similar to a spreadsheet
  • Enable users to monitor or schedule planned work, vacations, seminars, etc.
  • Assign people to projects for a hard book, with constraints on budget and timespan.

Graphical and Periodic Reporting

  • View graphical and tabular reports of resource capacity, plans, commitments and utilization.
  • Report periodic planned or budgeted work at selected organizational levels.
  • View calendar reports for planned or budgeted work.

Timesheets

Unanet’s web based timesheet software enables the anytime and anywhere collection of hours and status for tracking project effort, and supporting systems for payroll, invoicing, project accounting, chargeback, and job cost accounting. Unanet provides robust features for auditing and is recognized as the best government contractor timesheet, complying with DCAA requirements. Unanet timesheet software is proven in organizations ranging from 10 to more than 15,000 users.

TIMESHEET SOFTWARE FEATURES

Feature Rich

  • Configure and customize the timesheet to display just the information you need, such as location, labor category, paycode, and more.
  • Capture comments and change reasons if required
  • Use multiple time periods to reflect the different needs of exempt and non-exempt employees, and subcontractors.
  • Enter time easily, anywhere and anytime, with detail comments.
  • Establish approvals by manager, project manager and/or customer.
  • Submit Leave Requests and route for review and approval.
  • Capture Time In/Out information at the Daily or Project levels.
  • Setup automatic population for holidays.
  • Enforce budgets, periods of performance or other constraints.

Automate Processes

  • Enable automatic reminders with email for timesheet submittal and approvals.
  • Implement customized business rules on timesheet submittal.
  • Facilitate approvals with email event workflow.

Reporting

  • Provide self service for many reports.
  • Check status of timesheet reports and remind managers to approve.
  • Integrated comparison of actuals with budgets and plans, with variances.

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