The Best Time Tracking Software

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Harvest Screenshot

Harvest

★★★★★
★★★★★
(3)
Harvest is a popular time tracking and invoicing software. This platform uses easy, intuitive timers no matter where your work takes you. You can use mobile devices to update the app and accurately track your time. Let Harvest’s simple time tracking software and powerful reporting help your team thrive. Turn your team’s tracked time and expenses into invoices and collect payment quickly with integrated online payments. Harvest updates budgets as your team tracks time, so you can keep your
Price Range
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Starting Price
$12/user/month
Client OS
iOS, Android, Web
Deployment
Cloud or On-Premises
Clockify Screenshot

Clockify

★★★★★
★★★★★
(2)
Clockify is a 100% free time tracker for business teams. Bring in unlimited users to support your work, all for free! With this platform, track time you spend working on all activities, see exactly where the time goes, and improve overall productivity. Time tracker; Timesheets with notes and activities; Dashboard with visual charts; Shareable reports and data breakdowns; Project and task management; Budget and expense tracker; and Team and group manager. Clockify is 100% FREE to use by business
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Starting Price
Free
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud or On-Premises
Toggl Plan Screenshot

Toggl Plan

Toggl Plan is a project planning software for managing tasks, teams, and projects through a simple and effortless system. The visual overview gives your a glance at what your employees are up to and what they should expect next. Toggl Plan offers kanban boards that let you plan and priotize tasks and to-do lists. These tasks can include checklists and comments that let your staff stay updated on changes. Tasks can be prioritized quickly and easily through drag and drop capabilities. Project
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Starting Price
$8/user/month
Client OS
Web
Deployment
Cloud Hosted
DeskTime Screenshot

DeskTime

★★★★★
★★★★★
(2)
DeskTime is a time tracker software that starts and stops working when you do, from the minute you turn on the computer, to the minute you turn it off. There are no wasteful manual data entries since DeskTime tracks and calculates productivity automatically for you. Rely 100% on the data you see. Using DeskTime, boost productivity by 30% by identifying and eliminating inefficient worker habits. Stay organized and in control by managing your team and projects in one place. Save time and reduce
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Starting Price
$7/user/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud or On-Premises
Everhour Screenshot

Everhour

★★★★★
★★★★★
(1)
Everhour is a time tracking solution available for free. This solution can be used as a fully standalone product or integrated into project management software. This team-based software allows for more collaboration with increased transparency. Use this software to save time and money on reporting, invoicing and payroll, to optimize your business. Client portfolio; Flexible billing; Budgeting; Email alerts; Clock-in, clock-out, breaks; Task estimates; Time tracking policy; Time off; Time
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Starting Price
$5/user/month
Client OS
iOS, Web
Deployment
Cloud Hosted
Timely Screenshot

Timely

Timely is a fully automatic time tracking solution for businesses. This software provides a flawless digital record of all project and team time without the hassle of manual timers and old-fashioned note taking. Project and Team Planning; Team Time Management; Automatic Time Tracking; and Project Time Management. Timely has multiple payment options. The Starter is available for $8 per user per month . The Premium is $14 per user per month and the Unlimited is $20 per user per month, when billed
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Starting Price
$8/user/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud or On-Premises
Zoho Projects Screenshot
Zoho Projects is a cloud-based project management tool that plans, tracks, and collaborates your work with your team-from any place, with any device. From scheduling mishaps to conflicting ideas, Zoho Projects ensures you can break down your projects into manageable parts-such as tasks and subtasks. Features include start and end dates, create custom fields, sequences and dependencies, and project tracking via milestones. Timesheets lets you log work hours, and invoices can be generated so you
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Starting Price
$3/user/month
Client OS
Web
Deployment
Cloud Hosted
Time Doctor Screenshot

Time Doctor

Time Doctor platform lets you track employee time and increase productivity. In fact, companies using Time Doctor save an average of $37,000 a year in lost time. The software is fully customizable, letting you turn features on and off as needed. Time Doctor can sync up with project management and accounting tools including JIRA, Asana, Trello, GitHub, Basecamp, Slack, Salesforce, Teamwork.com, Todoist, Podio, QuickBooks, Freshdesk, Redmine, Google Apps, Zoho, Yammer, and more! @youtube Track
Starting Price
$12/user/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud or On-Premises
Wrike Screenshot

Wrike

★★★★★
★★★★★
(4)
Wrike is an online project management solution. This software offers a number of features to help with project planning, reporting project status in real-time, collaboration, and workflow management. Wrike’s extensive features maximize performance, accelerate growth, and improve customer experience. Wrike offers a free plan for 5 users with limited functionality. This plan is best for small teams with simple task lists. Plans for small to large businesses are also available and can scale as you
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Starting Price
$9.80/user/month
Client OS
Web
Deployment
Cloud Hosted
Hubstaff Screenshot

Hubstaff

Hubstaff is a time tracking solution that enables teams to be as productive as possible. It has several productivity features that helps you understand where you’re spending your time so you can optimize your workflow. Hubstaff is perfect for project managers, business owners, remote teams, as well as freelancers. Time tracking; Application and URL monitoring; Optional screenshots; Reporting; Online timesheets; Attendance and scheduling; Project budgeting; Automated payroll; Invoicing; GPS
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Starting Price
$5.83/user/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud or On-Premises
Mavenlink Screenshot

Mavenlink

★★★★★
★★★★★
(3)
Mavenlink delivers cloud-based software and services that transform how businesses do work with distributed teams, contractors, and clients. Mavenlink enables organizations of any size to successfully manage and scale their people, projects, and profits. Consulting firms, creative agencies, and professional services teams across the globe are running their businesses more efficiently and more elegantly with Mavenlink. Project management; Project accounting; Resource management; Business
Starting Price
$19/user/month
Deployment
Cloud Hosted
BQE CORE Screenshot

BQE CORE

★★★★★
★★★★★
(57)
BQE CORE is a flexible and powerful business management solution with a full range of time and expense tracking, billing, project management, and accounting capabilities.
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Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
VeriClock Screenshot
VeriClock employee time tracking platform gets your company up to speed. Replace paper time sheets with online clocking for all your employees. And keep your projects on time and on track by using one platform. VeriClock provides seamless integration with your accounting, bookkeeping or payroll software. Whether you’re using Quickbooks, Sage Simply Accounting, Peachtree or another software, your payroll data can be exported from VeriClock in a compatible format that can be imported directly into
Starting Price
$10/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
FunctionFox Screenshot

FunctionFox

★★★★★
★★★★★
(7)
Simple timesheet and project management software for creative teams With more than 100,000 users in over 100 countries around the globe, FunctionFox is the proven timesheet and project tracking system for creative teams. FunctionFox is available in 4 different versions: The classic time & project tracking system used by thousands of creative professionals worldwide - perfect for smaller creative teams. FunctionFox Classic includes: Easy-to-use timesheet with stopwatch timer; CEO Desktop project
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Starting Price
$35/month
Client OS
Web
Deployment
Cloud Hosted
TimeSolv Legal Screenshot

TimeSolv Legal

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★★★★★
(2)
TimeSolv has been a web-based legal billing, timekeeping and project management solution for law firms since 1999. Firms report saving 8+ hours a month in their billing process because of the offered conveniences of cloud-based software by working on any platform, Windows or Mac and any browser. With full data conversion capabilities, TimeSolv is the preferred solution for firms no matter if they are working from home or in the office. Time and expense tracking for projects/matters; Invoicing
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Starting Price
$24.95/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
QuickBooks Time Screenshot

QuickBooks Time

★★★★★
★★★★★
(1)
QuickBooks Time (formerly TSheets) lets you track time on any device for payroll purposes or for billing (creating invoices). Employees can easily clock in and out, go on break, change job codes, or add timesheet details.
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Starting Price
$8/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
FreshBooks Screenshot

FreshBooks

★★★★★
★★★★★
(5)
FreshBooks is well-recognized in the accounting world and stands as a competitor to QuickBooks Online. It’s a simple cloud accounting software that allows you to invoice clients, track expenses, and accept payments.
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Starting Price
$15/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
ArcTime Screenshot

ArcTime

ArcTime by Archarina is a modern time tracking tool designed to get work done faster and smarter. This cloud-based software tracks the employees’ work time in real-time with 100% accuracy and enables easy synchronization of work time data with payroll. Employers can now easily monitor their employees’ productivity, identify inefficiencies and work closely with them to improve their performance. If you need to track billable time, this software provides a clear picture of those hours to bill your
Client OS
Web
Deployment
Cloud Hosted
BigTime Screenshot

BigTime

★★★★★
★★★★★
(6)
BigTime is a professional-grade system that provides project budgeting and planning, time and expense tracking, and invoicing and payments management. This is all backed by reporting and analytics functionality that takes the guesswork out of utilization, capacity planning, and project profitability. Your entire team will have the tools they need to deliver billable work on-time and on-budget. BigTime users see an average improvement of 25% in gross margins and a substantial increase in referral
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Starting Price
$10/user/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud or On-Premises
TimeTrex Screenshot
TimeTrex Workforce Management is a comprehensive workforce management software solution that provides time and attendance, scheduling and leave management, payroll and HRM recruiting, and job costing with expense tracking. TimeTrex manages this through automation for both small and large companies. The flexible rule engine can automate complex government regulations and business policies, in both Canada and US. Its mobile app can transform tablets and phones into fast and accurate biometric
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Starting Price
$30/month
Client OS
Windows, Web
Deployment
Cloud or On-Premises

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Buyer’s Guide

Time tracking is the practice of recording how many hours a worker, team, or company has spent on a specific task. Traditionally, this was performed using paper time cards and timesheets to track time spent on individual projects on a daily, weekly, or monthly basis.

What is Time Tracking Software?

Time tracking software is made to help businesses know how much time their employees, contractors, and vendors are spending on specific projects. Essentially, these systems replace paper timesheets for all tasks performed on a computer or mobile device.

Time tracking software is often used for two purposes: to record individual employee performance and to accurately bill for services charged by the hour. The former can be a valuable tool for streamlining project management while the latter helps with invoicing. In particular, the ability to track project statuses helps with the creation of invoices by accurately reflecting work completed and to be done. By using software or a mobile app for time tracking, companies can better manage their time.

Time tracking systems are also useful for payroll purposes, as employee hours can be tracked based on attendance and time spent on particular projects. This in turn leads to better job costing as businesses can use time tracking to review which projects take the most time and need more resources.

Harvest Time Tracking
Use Harvest to generate detailed time tracking reports.
  • Digital time cards: Let employees clock in and out of work with online time cards and log hours in digital timesheets
  • Real-time entry: Use an automated timer to record task duration for individual employees or work teams
  • After-the-fact time reporting: Allow users to update and adjust their work hours after their project is completed
  • Timers and alerts: Set custom alerts for timed tasks to avoid going over budget
  • User activity monitoring (UAM): Record the different actions performed on work computers during scheduled hours; take screenshots of work screens or log website interactions
  • Project/client time assignment: Log hours worked based on the client or project in order to properly invoice later
  • Mobile time entry and adjustments: Use mobile devices and apps to submit time anywhere, particularly useful for staff based outside the main office

How is Time Tracking Different from Attendance and Billing?

There is a lot of overlap between time tracking applications and software designed for attendance and billing purposes:

  • Time and attendance software works in conjunction with payroll software to create accurate timesheets for every employee. Tracking in this capacity is more broad, as it’s mostly just for calculating how many hours an employee worked and when.
  • Time and billing software is the most similar to general time tracking software, though it notably includes additional features such as automated bill calculation. There are also invoice creation templates to make it easier to bill customers and vendors. The goal is to automate expense tracking, not necessarily determine how much time is spent on different tasks.
  • Time tracking solutions are designed to break down how employees spend their time on individual projects and tasks. Then, you can identify opportunities to streamline task management. This includes tools for maximizing productivity through better project management methods. Some solutions include attendance, invoice, and employee time billing functionality as well.

Which software type is best suited for your business will depend on your end goal. If you want to digitize your timesheets and handle some billing, an all-in-one time tracking system is likely right for you.

Toggl Plan Software
Color-code your time tracking with Toggl Plan software.

Best Time Tracking Software Benefits

There are several benefits to implementing a time tracking system at your workplace:

Digital Timesheets Improve Accuracy

One of the main benefits of time tracking software is the ability to digitize all your company timesheets. Employees can clock themselves in and adjust their hours from their own workstations, either through a browser or mobile device.

Time can be tracked in several ways, depending on what your company needs:

  • Durational: Log how much time was spent on a task
  • Chronological: Record the total time to complete a task in real-time
  • Automatic: Employees set start/stop timers on each task which occurs during the work day
  • Manual: Employees clock-in/out of work themselves to measure billable hours

There are subtle differences between these time tracker measurement methods. For example, a task might take an employee 6 hours to complete going by duration. Yet in reality it might have chronologically taken two business days to finish because they didn’t start until the afternoon of the first day. As such, it’s important to select the right time tracking method to get an accurate estimate of completion time.

Additionally, real-time user activity monitoring (UAM) can show which employees aren’t fully focused on their work projects. There are many time tracking apps which are compatible with iOS and Android devices for continual tracking of off-site performance.Whether the software is installed on a specific computer or accessed through an app, you can be aware of what actions your team is taking while on the clock.

DeskTime Employee Management
Monitor worker activity with DeskTime.

Maximize Worker Efficiency

In business, wasted time is wasted money. Reviewing timesheets can reveal which workers are most productive and who is falling behind. This allows you to reward employees based on their performance. You can also identify which tasks need additional time to complete. A time tracking app lets you review task progress in real-time.

These timers can also keep workers in check. Send out automated notifications to remind employees when tasks need to be completed for greatest profitability. Customizable solutions let employees determine when they need alerts the most. By encouraging good time management skills, your team members can become more efficient and more profitable for your company.

And hourly professionals can know exactly when each session is up with these reminders. For example, a lawyer performing a one-hour consultation can have an automatic reminder sent 15, 10, or 5 minutes before the end of time slot in order to keep the meeting on track. Otherwise, they might go over the agreed upon time with their client and delay all their other meetings for the day.

Other hourly professionals who benefit from time tracking software include:

  • Attorneys and lawyers
  • Accountants
  • Entertainers and musicians
  • Medical consultants
  • Contractors
  • Independent consultants
  • IT and tech support

Generate Accurate Invoices and Payroll

Time tracking solutions can integrate with payroll software to better determine correct employee compensation. This also helps freelancers who need to calculate their rate down to the hour.

Finally, knowing exactly how many hours were spent on every project means you can create incredibly accurate invoices for your clients. For example, if UAM shows a worker was going to charge a client for time when they weren’t actually working, you can rectify this before sending out an invoice.

Time Tracking Software Pricing

Time tracking software pricing is often based on the number of users and projects being tracked. As such, the total costs will depend on the number of employees you have. There are plans available for as little as $3 per month per user. More expensive plans are generally $30 or $40 per month per user. Bulk pricing is often available, meaning larger companies may pay less per user than small businesses.

Some software options have custom pricing as well, so request a quote. Free options, like Clockify, are available, though there are costs for additional features.

Clockify Software
Clockify is a free time tracking solution.