School management software to streamline processes and free up resources.

About Udio

Udio is a school management software solution designed for both independent and enterprise class-based businesses. Udio’s flexible and user-friendly software helps operators to manage bookings, schedule lessons, process payments and improve the customer experience.

Video Overview

Udio Features

Udio’s primary features are included in the base module which is suited to most lesson-based businesses; it includes everything needed to run and manage operations in one place, including a sessions calendar, customer profiles, attendance register, inbuilt email platform, business reports, integrated payment system and much more.

On top of the base module, clients have the option to add extra modules to help further their business growth. The most popular and recommended add-on is the customer portal that gives customers full control over their membership, enabling them to book, reschedule and cancel lessons, set up automated payments and view their child’s progress.

Other additional modules include a point of sale system and a contactless check-in kiosk.

Udio Feature List

  • Booking and Scheduling
  • Reporting
  • Integrated Payments
  • Customer portal
  • Self check-in
  • Point of sale

Udio Target Market

  • Swim schools
  • Gymnastics
  • Dance schools
  • Education businesses
  • Sports clubs
  • Single sites to multi-operators

Udio Pricing

The cost of Udio starts at $100 AUD/month for the base package. The pricing model is a monthly subscription. There is a 30-day free trial available. There is no free version available.

Product Overview

User Reviews of Udio

★★★★★
★★★★★
Submitted on December 20th, 2021 by Stevie M from Fastlane Fitness

UDIO has been extremely effective within our business for staff and customers. The support team at UDIO always go above and beyond to educate and support us. Thank you.

The owner of Fastlane did research at the time and found that UDIO was the most simple and cost-effective. We found that nothing compared so UDIO was chosen from the start.

The Good…

The ability for customers to make bookings themselves and track their children’s progress. Each term we run a swim carnival. Being able to record swimmers times on their accounts have made it easy for us to compare their results and set specific goals.

The Bad…

Changing class levels - When a full class moves up it would be great if you could just change the level. Understand that this may be difficult with the achievement programming.

Check-in drop down bar - Once swimmers have been checked in would be great for them to disappear to minimise scrolling as the afternoon goes on.

★★★★★
★★★★★
Submitted on December 19th, 2021 by Elice G

Sue is always available to answer any questions I have she has helped me understand and use all the features available.

The Good…

we find Udio easy to teach our staff, we use the direct debit facility for our customers which is easy. I use the bulk email and the reports are great.

The Bad…

not much. sometimes our staff enter a new swimmer that is already in the system so maybe it could flag if you start to enter someone already entered?

★★★★★
★★★★★
Submitted on November 18th, 2021 by an anonymous Udio user.

Lots of positive in using this told special the kind of analytics that it generate using the reports for such a small organisation gives a lots of insights

The Good…

I have try to implement this tour for the nearest swim school. Due to the current situation we had a lot of migration that needs to be done such as customer fees payment in advance and frequent scheduling. The tool allowed us to integrate all features that we use inside our swimming School tour complete CRM helping our customers to users swimming school again without much hesitation

The Bad…

That would actually what the best and actually provide the best user it business case that we Wanted. So I was completely happy with the kind of tool that is provided

★★★★★
★★★★★
Submitted on November 14th, 2021 by Corinna F

Udio have been amazing to work with, no question is silly and I ask a lot! they are always there willing to help.

The Good…

The email feature to be able to email certain days or levels or all clients in one easy email. made our life so much easier

The Bad…

no text function to be able to text clients quickly if we have had to cancel lessons at short notice.

★★★★★
★★★★★
Submitted on November 12th, 2021 by Jared G from Newington

Simple and effective tool which has helped tremendously.

The Good…

The dashboard makes everything so simple and convenient. This product has made me confident in doing my administration work whilst minimising my time at my computer.

The customer service with them has beyond amazing. They have been a huge help when setting up the program at Newington.

The Bad…

Two simple features that i feel would be beneficial to the software:

  • Allowing attachments in emails.
  • Having a finished/complete button after marking the roll
★★★★★
★★★★★
Submitted on November 12th, 2021 by Josephine B from NewSPORT Swim School at Newington College

I’m learning as I use the software, customer service is a super star and has been there every step of the way to support us.

The Good…

Easy billing features. Ease of class/squad session creation

The Bad…

No daily diary. No class rolls for teachers

★★★★★
★★★★★
Submitted on November 11th, 2021 by Lorna L from Family Aquatics

I have been very happy with the software from day one. They have been very helpful and puts up with all my silly and small questions and requests

The Good…

Very easy to use and Sue is always on the other end to help

The Bad…

Cant attach documents to emails and it Doesn’t link up with square pay

★★★★★
★★★★★
Submitted on November 11th, 2021 by Gary C

UDIO was able to quickly and accurately upload our XL spreadsheets and implemented our management system. Our customers have enjoyed being able to access their family profile including their bookings and invoices.

I would like to link UDIO with MYOB. In the meantime we have been able to prepare more timely financial reports for our accountant.

★★★★★
★★★★★
Submitted on November 11th, 2021 by Rochelle D

The parent portal was a huge benefit for us as it solved a lot of problems for us like allowing parents to manage their makeups themselves as well as not needing to constantly call or come up to the office to do basic things like move bookings or check which class their child was in .

The Good…

Coming from a very complex system like Links to a system like UDIO was a big difference for our centre. Staff as well as customers picked up on how to use the software very easily and quickly.

The Bad…

We had some issues with parents not receiving our communication that were sent via email. This was the only issue.

★★★★★
★★★★★
Submitted on November 7th, 2021 by Marie H

Transparency and convenience for the customer, smooth cash flow for the business and allows staff onsite to deliver on higher value tasks contributing to us being able to provide exceptional service.

The Good…

Staff feedback when we implemented was that the software is intuitive. Implementation was smooth and the Udio team will always go above and beyond to deliver great customer service.

The Bad…

There are always small things which would be good unique to how we operate, but I realise being a general system and not customised for each user, this is a balancing act.

★★★★★
★★★★★
Submitted on November 4th, 2021 by Lis G

So easy to use!

The Good…

What I like most about Udio is the customer portal and self-check in. Having the ability for customers to manage their own bookings and check themselves into lessons has enabled us to shift our resource to other areas of the business where it is needed most. This in turn means we are able to offer a better level of service to our customers and more support to our staff.

The Bad…

The waitlist - However, I know there is work being done to improve this part of the software.

★★★★★
★★★★★
Submitted on November 3rd, 2021 by Alicia C from WestSwim

Easy to use and get information. Some more customisation would be great

The Good…

Product is easy for POS, checking in and everyday use

The Bad…

Some of the reports don’t cover the areas I would like and some do not break down the categories enough Also some easier 1 touch checking in would be great. For example a casual Aqua class, if someone has a membership card and vouchers on their account we should be able to scan their card and it automatically books them in rather than having to select the class first.

★★★★★
★★★★★
Submitted on November 3rd, 2021 by Benjamin C

Great customer support, excellent tool for communicating and managing our staff and members

The Good…

Great features and amazing customer support, our representative is phenomenal!

Improvements roll out constantly, we feel as if our troubles are heard and change will be implemented Great support during these ongoing lockdowns and tricky times

The Bad…

Creating classes, changing teachers - clunky, slow and takes

★★★★★
★★★★★
Submitted on November 3rd, 2021 by Michelle M

Very Happy with Udio

The Good…

It is user friendly. Very reliable. Has everything a swim school requires.

The Bad…

I would like to see the billing account for customers easier to read.

★★★★★
★★★★★
Submitted on October 3rd, 2021 by Cathy B

The customer service is fantastic. They always goes above and beyond to help. I really appreciate it!

The Good…

I love that I now have everything in one place - my timetable, the students’ achievements, health, contact details, billing details are all easily accessible.

The Bad…

It is not fully customisable. They are great at helping you to find ways around things, but sometimes I just want to, e.g. set up a report that doesn’t already exist.

★★★★★
★★★★★
Submitted on September 28th, 2021 by Alessandra G

I love how straight forward Udio is. It’s so easy to teach people to use it because of the simple and straight forward design. It is efficient and has lots of ways to find what you need, whether you are showing a staff member or customer, as both of them have different needs. I especially like the calendar layout as I am a visual learner and this helps me prepare for the day. The check-in screens make it easy for customers to check-in to their lessons and saves us a lot of admin. Similarly with the parent portal, we encourage parents to do everything themselves online. They are also great with their communication and customer support.

The waitlist is the only area we would like to see an improvement on. Once you put a person on the waitlist, there is no way to edit this if they need a different level or time. If you delete them, they go the bottom of the list. This is hard to manage when our waitlist is around 300 students.