A full ERP system designed by Perfect Circle Solutions for distribution/wholesale trade companies.
The Perfect Circle Distribution System is a suite of software designed to fit the needs of your distribution company. The system is designed specifically for: General Merchandise Wholesalers, Bar Supply Distributors, Office Supply Distributors, Medical Supply Distributors, and Most Product Distributors. Benefits of this product include:
The Accounts Payable module gives you everything you need to setup vendors, create payments, interact with the General Ledger, Purchasing and produce purchases and cash disbursements journals. With this module you will be able to track and analyze vendor history, age open items, automatically take vendor discounts and report future cash requirements by weekly period. Some of the features of this module include:
Some of the reports available in this module are:
The Accounts Receivable module maintains, updates, and reports customer information including order invoices, credit memos, payments and adjustments. This module interfaces with Order Processing, General Ledger and Sales Analysis. Some of the features of this product include:
Reports available within this module include:
The Bill of Materials (BOM) subsystem allows multi-level structures to be created and organized to form BOMs. Structures interface with inventory, sales analysis, purchasing and order processing, ensuring accurate inventory levels, sales tracking, and materials planning. There are four different structure types: Production, Finish, Selling and Receiving. Additionally, Option Based Order Entry is made possible through the use of Material Links and Material Modifiers.
Material links provide a connection between an item and the material required to build or ship that item. These will allow your engineers to setup a manufacturing process for an item, regardless of how many different types of materials it’s ordered in. Additionally, material links allow you to setup one manufacturing process of multiple similar items that vary in size. Whereas, without material links in your system you would be required to setup a separate BOM structure for each variation. All material links are automatically tied into option based order entry to give even more functionality.
The BOM subsystem also features MRP functions allowing you to perform projected production, regular production, materials management and reporting. This system will give you a good indicator of the products and raw materials needed to fill actual and projected demand. This allows your purchasing department to look into the future, and see an accurate measure of what items or materials are needed for existing and new production orders; reducing the chances of running low in stock.
The General Ledger module gives you the ability to budget, control, and accumulate individual financial transactions to produce financial statements. Journal entries can be posted manually or setup for automatic posting. All financial statements can be customized to fit your company. The chart of accounts allows you to define numbering and account descriptions. Some additional features of this module are:
The reports available from this program are:
The Inventory Control subsystem is tailored to manufacturers, distributors, and retailors. This solution will help you manage your inventory and improve production scheduling to increase turn-over and reduce shrinkage. The inventory master is maintained with daily stock movements and facilitates segregation of data by company and by warehouse. This module features the inventory calculations, analysis, and reports you need to make key decisions and lower your inventory carrying costs. Variations of each item no longer require you to create a new item/style number for variations of an item or style, saving you time and space in the inventory master; in addition to greatly reducing maintenance tasks. Order Processing, Work Orders, Production Orders, Transfers, and Purchasing all integrate with Inventory Control to provide a powerful 'Just in Time ’ inventory management system.
The Item Record maintains information such as vendor, product class, G/L class, and product type (i.e. build to order, regular inventory, non-stocked, psuedo item, FIFO required, time limited item, combination item, serial number required, exchange required, and finished item). Items in the record can be looked up by number, alpha key, description, or alpha key and description combination. Units of measure can be established for each item relative to purchasing and selling units. Each inventory item also will have ware house records, showing location, warehouse, or store information such as ABC class, sales tax status, promotional, min/max reorder points, Date last ordered, date last sold, FOB cost, last cost, Avg cost, quantities, units of measure and more. Each item can have a detailed description stored on it, and all item records are able to have additional custom fields assigned by your staff, attached to them. Item packaging information, regarding cube size and carton code, is also stored with item information. As transactions occur, and items are removed from inventory, quantities available for sale are updated; the system even keeps track of items reserved for sales orders, on-hand, outstanding P.O’s, and transfers.
The item master is automatically updated from receiving for adjusted cost, last cost and moving weighted average. Adjusted cost is automatically calculated by multiplying the freight factor by the FOB cost. Additionally, you are able to view a complete movement history over multiple years, months, or days for each item, by location, warehouse, or store. Furthermore, this system automatically calculates lead time by suing the actual lapsed time between when a PO is issued to a vendor and when the items are received.
The following reports are available with this module:
The Order Processing subsystem gives you an automated and more efficient method of processing Customer Orders and Invoicing. Order Processing is integrated with the Inventory Control, Purchasing Order Tracking, Sales Analysis, Accounts Receivable, Production Tracking, and General Ledger modules. This product can process multiple order types:
Some additional features of this module are:
The Point of Sale subsystem will give you control of your inventory on the SKU level. This product will completely eliminate handwritten forms and associated back room delays by performing your POS functions in real-time. This easy to use subsystem has the flexibility to handle the variety of POS transactions common to the big ticket retail environment or the fast paced high volume environment. All sales occurring at remote stores are automatically fed into the system, giving the central office knowledge of all sales transactions. Furthermore, this system gives your retail stores immediate on-line access to other store’s and warehouse’s inventory levels. Point of Sale is integrated to Customer A/R, Inventory and Sales Analysis for immediate posting to receivables, and where applicable, adjustment or reservation to inventory and update of sales history and analysis.
The central office is given many new abilities with this system. They are able to respond to requested stock transfers in an immediate manner, thereby enhancing customer service. The central office is also given immediate access to cash audit reports from all of the remote stores. Finally, daily sales journals, maintained at your central office, reflect all current sales positions.
Each POS workstation has the ability to handle normal sales, print receipts, print invoices, track & record delivery, handle returns, and perform daily cash control functions. Additionally this program can generate the following retail order types: regular sale, delivery sale, will call, drop ship, and special orders
This product also maintains a full account for all customers, storing information such as: terms, tax status, ship via, salesman and commissions. Customers who are not in the database can be entered easily entered on the fly. This feature will give you many capabilities in developing your marketing campaigns, mailings, and compiling sales histories for analysis. An extended list of features include:
The following reports are available in this subsystem:
The Production Tracking subsystem gives you computer assisted control for you manufacturing environment. This software will assist you with scheduling, batch like processes, cutting lists, piece tickets, and more. This module will also maintain and update the Master Production Schedule with New orders and schedule changes. To provide your management with the best possible information, you are given key production calculations, analysis and reports. Implementation of this product will lower your inventory carrying costs, control out of stock situations, and reduce production costs. Order Processing, Work Orders, Production Orders, Inventory, and Purchasing all integrate with Production Tracking to provide a powerful set of production tracking and support tools.
The Master Production schedule allows you to view all of your production requirements for a given process or work center. As orders or processes are rescheduled for more efficient plant operation, the new Master Production Schedule reflects these changes instantaneously to keep your plant running efficiently. All orders can be found in the system by looking up order number, customer name, etc. Operation maintenance gives you the ability to view each items production processes by work center or operation. Scheduling of new orders can be done in groups or individually, with just a few simple key-strokes. Some of the additional features of this module include:
Reports available in this module include:
The Purchase Order Tracking module will create, track, process, and receive all phases of the PO cycle. Additionally, it will calculate inventory requirements and compiles reorder reports for management. This module fully supports purchasing based on formulas using minimum and maximum reorder points, average usage by period specified, lead time and EOQ’s (Economic Order Quantity). All inventory requirements and reorder functions are tied directly into the sales analysis module; and PO tracking is integrated into Inventory, Bill of Materials, Order Processing, Sales Analysis, Accounts Payable and Production Tracking modules. The fact that sales trends are identified and purchase recommendations are made to allow inventory value to be reduced without affecting sales. Additional features of this module include:
All POs can be reviewed before printing, or you can elect to have POs automatically created. The floating reorder point allows you to detect sales or usage trends up or down. The system will automatically increase or decrease the quantities to order; thereby preventing the overstocking or overbuying of materials/items falling out of favor. Some reports available with this module are:
The Sales Analysis module will maintain your complete sales history for a selected number of years. All data stored in this module can be accessed in reports or through inquiries. You can choose to maintain history for every individual customer or selected customers; and for each or selected items on a monthly basis for the number of years chosen. Information is maintained by quantity or dollar, and the module is fully integrated into Receivable, Inventory Control and Order Processing providing account and stock managers current sales information when they need it. Some additional features you will receive with this module include:
The following inquiries can be performed:
No reviews have been submitted. Do you use Perfect Circle Distribution System? Have you considered it as part of your software evaluation process? Share your perspective by writing a review, and help other organizations like yours make smarter, more informed software selection decisions!